Senior Specialist Accounts Payable

About Us

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.  

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today 

Duty 1: Training Development and Process Improvement

·       Leads a team in handling a Continuous Improvement Project (Mile Deep and Mile Wide) using a problem-solving methodology. 

·       Assists in creating a training plan for new hires.

·       Provides work direction and guidance to junior employees when needed

Duty 2: Issue/Exception Items Resolution

·       Communicates issues/concerns regarding disputes encountered by compiling all pertinent details in Share Point - With Issues Control Sheet

·       Research, investigates and gather information to clear disputed invoices 

·       Analyzes and evaluates progress of measures and provides recommendations. 

·       Reviews and analyzes requirements and approvals needed. Provides recommendations 

·       Provides Internal Control Inputs and progress of items highlighted/raised

·       Performs SOA Reconciliations

·       Reviews and analyzes dispute requirements/change request and seeks clarification as needed

·       Formulates alternative solutions on issues encountered

·       Secures commitment on critical deliverables from different stakeholders such as buyer, vendor, site finance heads and approver for issuance of credit/debit note to offset, approval of variance to pay, etc.

·       Creates follow up chasers to convince and influence Buyers, BU Approvers per Delegation of Authority, Site Finance, Suppliers, CVDH to accept and approve variances analyzed; issue credit note or debit note to correct the discrepancies. (Validates developed system/tool  

Duty 3: Reports, Reconciliation and Month end Closing activities

• Analyze sources of discrepancies and resolves Quick Invoices rejected invoices. Resolve aged items of other AP reports
o EMR Quick Invoice Validation Program JFI
o Payables Interface
o Invoice Validation
o Payables Accounting Process
o On-hold Report
o Unvouchered Report

·       Prepares Accounts Payable Reports (AP Open Items, etc) and send to counterparts

·       Troubleshoot and fix minor problems related to hold issues with the system. Such as --- minor issues, typo errors, simple coding errors

·       Troubleshoots and fixes major problems related to hold issues with the system. (Logical, system, database errors and changes)

·       Clears the dashboard, analyzes and resolves differences between subledger and ledger  

• Reconciles SOA items, requests copies of missing invoices, settles reconciling items, recommend appropriate entries to post

·       Resolves intercompany imbalances, prepare and propose journal adjustments to fix

·       Sends balance confirmation to intercompany vendors

Duty 4: Invoice Deletion /Release of on Hold items

·       Analyze and recommends ways to reduce errors

·       Decides and approves whether an exception item can be released and/or voided.

·       Provides Internal Control Inputs and reviews progress of items highlighted/raised

·       Performs risk analysis; Implements approved recommendation on risk analysis results

·       Troubleshoot and fix minor problems related to hold issues with the system. Such as --- minor issues, typo errors, simple coding errors

·       Troubleshoots and fixes major problems related to hold issues with the system. (Logical, system, database errors and changes)

·       Clears dashboard (on hold part)

·       Coordinates issues with 3rd party vendor and back to buyer

·       Coordinate with buyers/vendors to educate proper handling of disputes identified.

·       Coordinate with experts and top management for confirmation and support to their team on proper handling of disputes identified.

·       Analyze sources of discrepancies and resolves

Duty 5: Team Support and Development

·       Provides work direction and guidance to assigned Specialist.

·       Assist the Team Lead

Our Commitment to Our People 

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally. 

Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.  

Together, we have the opportunity – and the power – to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team

Our Commitment to Inclusion & Belonging

At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce.  Our employee resource groups play an important role in culture and community building at Copeland.

Equal Opportunity Employer 

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.