Admin Associate

5 days ago

Mandaue City, Central Visayas, Philippines Coolaire Consolidated Inc. Full time ₱600,000 - ₱800,000 per year

Duties & Responsibilities:

  • Administrative Functions

    Supervise guards and utility personnel to ensure efficiency in their duties.
  • Act as Safety Officer: implement safety practices, ensure compliance with safety regulations, and develop safety programs for employees.
  • Monitor and coordinate facilities repair and maintenance activities.
  • Provide general administrative support for daily operations and company activities.
    Monitor request and dispense of office supplies.
    Process permits and other regulatory compliances.
  • Asset Management Functions
  • Manage and update the inventory of company assets (vehicles, tools, equipment, furniture, IT devices, etc.).
  • Record and update all asset-related transactions in NetSuite for accuracy and accountability.
  • Oversee the issuance, assignment, and movement of tools and other company equipment.
    Supervise drivers and prepare vehicle dispatch schedules.
  • Coordinate with Head Office regarding vehicle concerns such as damages, incidents, and insurance-related matters.
  • Ensure timely preventive maintenance and repair of vehicles and other assets.
  • Tag, document, and track asset movement, issuance, and retrieval.
  • Prepare asset-related reports and recommend disposal or replacement of unserviceable items.
  • General
    Maintain accurate documentation and safekeeping of records related to admin and asset functions.
  • Ensure compliance with company policies and safety standards.
  • Provide support during internal and external audits.
    Perform other duties as may be assigned by management.

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