senior admin supervisor
5 days ago
Job Qualifications:
Educational Background
- Bachelor's Degree
Job Experience
- at least 3 years relevant experience in Admin and Facilities Management
Required Language Proficiency
- English
Gender Preference
- Either Male or Female
Required Skills
- Advanced mechanical and plumbing skills
- Knowledge of HVAC and other building systems
- Excellent time management and multitasking skills
- Policies and process improvement
Key Responsibility Area (KRA)
Facilities Maintenance:
Oversee the upkeep and repair of physical assets, including HVAC, plumbing, electrical systems, and structural components.
- Schedule and manage preventative maintenance activities.
- Coordinate with contractors and vendors for construction, repair and improvement projects.
2. Health, Safety, and Security:
- Ensure compliance with health and safety regulations.
- Conduct regular safety inspections and audits.
Manage security systems and protocols to protect facilities.
Office Space, Supplies and Asset Management:
Optimize space utilization to meet organizational needs.
Track and manage facility assets and supplies, ensuring efficient use and longevity
Budget and Cost Control:
Develop and manage facility budgets, including maintenance, utilities, and capital expenditures.
Identify cost-saving opportunities without compromising quality.
Team Leadership:
Supervise admin facilities staff, including maintenance technicians and admin support
Provide training, guidance, and performance feedback.
Process Improvement:
Develop and implement policies and procedures to improve operational efficiency.
Drive sustainability initiatives, such as energy conservation and waste reduction.
Emergency Preparedness:
Develop and maintain emergency response plans for natural disasters, fire, or other crises.
- Ensure readiness and response systems are in place.
Key Performance Indicator (KPI)
Preventative Maintenance Compliance: % of scheduled maintenance tasks completed on time
Budget Adherence: % variance from the annual facilities budget
Safety Inspection Compliance: % of completed safety audits or inspections on time
Drill Execution: Number of emergency drills conducted per year
Employee Customer Satisfaction Score: Average score from feedback surveys (CSAT)
Compliance to company policies and procedures
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