senior admin supervisor

5 days ago

Manila, National Capital Region, Philippines Igo Digital High Technology Full time ₱900,000 - ₱1,200,000 per year

Job Qualifications:

Educational Background

  • Bachelor's Degree

Job Experience

  • at least 3 years relevant experience in Admin and Facilities Management

Required Language Proficiency

  • English

Gender Preference

  • Either Male or Female

Required Skills

  • Advanced mechanical and plumbing skills
  • Knowledge of HVAC and other building systems
  • Excellent time management and multitasking skills
  • Policies and process improvement

Key Responsibility Area (KRA)

  1. Facilities Maintenance:

  2. Oversee the upkeep and repair of physical assets, including HVAC, plumbing, electrical systems, and structural components.

  3. Schedule and manage preventative maintenance activities.
  4. Coordinate with contractors and vendors for construction, repair and improvement projects.

2. Health, Safety, and Security:

  • Ensure compliance with health and safety regulations.
  • Conduct regular safety inspections and audits.

  • Manage security systems and protocols to protect facilities.

  • Office Space, Supplies and Asset Management:

  • Optimize space utilization to meet organizational needs.

  • Track and manage facility assets and supplies, ensuring efficient use and longevity

  • Budget and Cost Control:

  • Develop and manage facility budgets, including maintenance, utilities, and capital expenditures.

  • Identify cost-saving opportunities without compromising quality.

  • Team Leadership:

  • Supervise admin facilities staff, including maintenance technicians and admin support

  • Provide training, guidance, and performance feedback.

  • Process Improvement:

  • Develop and implement policies and procedures to improve operational efficiency.

  • Drive sustainability initiatives, such as energy conservation and waste reduction.

  • Emergency Preparedness:

  • Develop and maintain emergency response plans for natural disasters, fire, or other crises.

  • Ensure readiness and response systems are in place.

Key Performance Indicator (KPI)

  1. Preventative Maintenance Compliance: % of scheduled maintenance tasks completed on time

  2. Budget Adherence: % variance from the annual facilities budget

  3. Safety Inspection Compliance: % of completed safety audits or inspections on time

  4. Drill Execution: Number of emergency drills conducted per year

  5. Employee Customer Satisfaction Score: Average score from feedback surveys (CSAT)

  6. Compliance to company policies and procedures

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