Billing Manager
5 days ago
Overall Key Responsibility
Billing Operations
· Supervise the end-to-end billing process for trucking and yard services.
· Accuracy of billing details such as trip tickets, gate passes, fuel charges, demurrage, and rate applications.
· Verify supporting documents (JO, PODs, contracts, delivery receipts, etc.) before invoice issuance.
· Monitor billing timelines and ensure invoices are submitted to clients promptly.
· Ensure that all billings comply with BIR requirements (VAT, EWT, ORs, etc.).
Process Management & System Improvement
· Implement and improve billing procedures to align with trucking and yard operational workflows.
· Coordinate with IT or system developers for automation or integration between billing systems (e.g., IBS and SAP).
· Regularly reconcile operations data (trip monitoring sheets, GPS records, weighbridge data) against billing records.
· Identify and correct discrepancies to ensure completeness of billings.
Team Management
- Lead, train, and supervise the billing team in daily billing preparation, validation, and submission.
- Review performance, assign workloads, and ensure team efficiency and accuracy.
- Promote accountability and continuous improvement within the team.
Coordination and Communication
- Work closely with Operations, Yard, and Dispatch teams to validate trip completions, service confirmations, and rates.
- Coordinate with Collection/AR team to resolve billing disputes or client queries.
- Communicate with clients regarding billing concerns, adjustments, and supporting document requirements.
Compliance and Reporting
- Ensure all billing are posted on or before the month end deadlines.
- Provide monthly Billing Report and KPI
- Maintain organized billing files and records for audit purposes.
- Prepare billing summaries, revenue forecasts, and reports for management.
Support external and internal audits by providing required documents and reconciliations.
Job Type: Full-time
Work Location: In person
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