Executive Assistant to the CEO

1 week ago

Ayala Alabang, National Capital Region, Philippines B1G Corporation Full time ₱150,000 - ₱180,000 per year

The Executive Assistant to the CEO (with Paralegal Background) provides comprehensive administrative, operational, and legal support to the Chief Executive Officer. This role requires a high level of professionalism, confidentiality, attention to detail, and the ability to manage multiple priorities. The position also supports the CEO in preparing legal documents, conducting basic legal research, and ensuring compliance with company policies and regulatory requirements.


Key Responsibilities

Executive Support

  • Manage and maintain the CEO's calendar, appointments, meetings, and travel arrangements.
  • Prepare meeting agendas, minutes, reports, and presentations.
  • Handle confidential correspondence and act as the primary point of contact between the CEO and internal/external stakeholders.
  • Oversee document organization, filing systems, and communication flow for the CEO.
  • Assist in project coordination and follow-up on assigned tasks to ensure timely completion.

Paralegal & Legal Support

  • Draft, review, and organize contracts, agreements, memoranda, and other legal documents.
  • Conduct basic legal research and summarize key information for decision-making.
  • Ensure legal documents comply with company standards and regulatory requirements.
  • Maintain and update legal records, contract databases, and compliance files.
  • Coordinate with external legal counsel for ongoing cases, documentation, and inquiries.
  • Assist with preparation of government filings, business permits, and other required submissions.

Administrative & Operational Duties

  • Prepare correspondence, reports, and internal communications on behalf of the CEO.
  • Support HR, administrative, and operational tasks as needed.
  • Monitor deadlines, task progress, and deliverables for various departments.
  • Represent the CEO in selected meetings when needed.
  • Handle sensitive information with utmost professionalism and confidentiality.

Qualifications
  • Bachelor's degree in Law, Legal Management, Business Administration, Office Administration, or a related field.
  • Proven experience as an Executive Assistant, Paralegal, or similar role.
  • Strong knowledge of legal processes, document drafting, and compliance procedures.
  • Excellent written and verbal communication skills.
  • Strong organizational, time-management, and multitasking abilities.
  • High level of discretion and professionalism.
  • Proficient in MS Office (Word, Excel, PowerPoint) and digital communication tools.
  • Ability to work independently and handle pressure in a fast-paced environment.

  • Executive Assistant to the CEO

    3 hours ago

    Ayala Alabang, National Capital Region, Philippines Manosa & Co. Inc Full time

    Are you a strategic organizer with high emotional intelligence and a standard of excellence? Do you aspire to be the "right hand" to the leader of a legacy architectural firm?Mañosa & Co., Inc. is seeking a sharp, professional, and highly discreet Executive Assistant to support our CEO. As we settle into our new headquarters in Alabang, we need a partner...

  • Executive Assistant to the CEO

    4 hours ago

    Ayala Alabang, National Capital Region, Philippines Mañosa & Co., Inc. Full time

    Are you a strategic organizer with high emotional intelligence and a standard of excellence? Do you aspire to be the "right hand" to the leader of a legacy architectural firm?Mañosa & Co., Inc. is seeking a sharp, professional, and highly discreet Executive Assistant to support our CEO. As we settle into our new headquarters in Alabang, we need a partner...

  • Executive Secretary to the CEO

    4 days ago

    Ayala Alabang, National Capital Region, Philippines Dream Windows PH Full time $80,000 - $120,000 per year

    HIRING: Executive Secretary to the CEO / Personal AssistantWe are looking for a proactive and well-organized Executive Secretary to support the CEO in daily operations, manage schedules, arrange meetings, and accompany her to business events when needed. The role includes administrative tasks, coordination with internal and external stakeholders, and...

  • Personal Secretary to the CEO

    4 days ago

    Ayala Alabang, National Capital Region, Philippines Gramans Group of Companies Full time $120,000 - $180,000 per year

    HIRING: Executive Secretary to the CEO / Personal AssistantWe are looking for a proactive and well-organized Executive Secretary to support the CEO in daily operations, manage schedules, arrange meetings, and accompany her to business events when needed. The role includes administrative tasks, coordination with internal and external stakeholders, and...

  • Executive Assistant

    3 hours ago

    Ayala Alabang, National Capital Region, Philippines Zero One Construction & Trading Inc. Full time

    JOB SUMMARYA professional responsible for managing the schedules, priorities, communications, and day-to-day support needs of key executives. They ensure the owner's requirements are addressed promptly—whether through emails, phone calls, documents, or in-person representation. The Executive Assistant exercises sound judgment in determining what requires...

  • Executive Assistant

    1 week ago

    Ayala Alabang, National Capital Region, Philippines d9-001f-43e9-9d75-0d1320c2ab65 Full time ₱400,000 - ₱600,000 per year

    We are seeking a proactive Executive Assistant to join our new and dynamic team in Muntinlupa City, Metro Manila. As an Executive Assistant, you will play a vital role in supporting our senior leadership and ensuring the smooth day-to-day operations of the business. This is a full-time position with opportunities for growth and development within the...

  • Executive Assistant

    6 days ago

    Ayala Alabang, National Capital Region, Philippines Coforge Full time ₱250,000 - ₱500,000 per year

    Job Title: Executive AssistantSkills:Proficiency in Microsoft Office suite, meeting management, travel coordination and event planningExperience:at least 6 months of experience as an executive assistantLocation:Alabang, Muntinlupa CityWe at Coforge are hiring an Executive Assistant with the following skillset:Correspondence, Meeting and Diary...

  • Executive Assistant

    1 week ago

    Ayala Alabang, National Capital Region, Philippines LO Development, Inc. Full time ₱250,000 - ₱500,000 per year

    JOB SUMMARYA professional responsible for managing all the deadlines, schedules, and communications of key executives in their company. They prioritize what they believe the owner needs, whether in emails, phone calls, or any other form.WORK ACTIVITIESExecutive ManagementCoordinate calendar, arranging meeting/s with the client/consultant, monitor incoming...

  • Executive Assistant

    1 week ago

    Ayala Alabang, National Capital Region, Philippines ESOL IT SERVICES INC. Full time ₱60,000 - ₱80,000 per year

    Schedule: Day Shift (Australian Schedule)OverviewWe are seeking a highly organised and proactive Executive Assistant to provide exceptional administrative and operational support to our Partners/Directors.Key ResponsibilitiesCorrespondence, Meeting & Diary ManagementManage correspondence and calendars using Microsoft Office Suite.Proactively monitor and...

  • Executive Assistant

    1 week ago

    Ayala Alabang, National Capital Region, Philippines Aspiree Inc. Full time ₱300,000 - ₱360,000 per year

    Qualifications & SkillsMinimum 4 years' experience as an Executive Assistant, preferably supporting senior leaders or executives.Strong proficiency in Microsoft Office and administrative tools.Advanced diary, correspondence, and travel management experience.Ability to understand business priorities and anticipate stakeholder needs.Exceptional organisational...