Home-based Construction Admin

5 days ago

Manila, National Capital Region, Philippines ULTIM8 OUTSOURCE SOLUTIONS CORPORATION Full time ₱1,500,000 - ₱3,000,000 per year
Key Responsibilities
  • Provide administrative support to project managers, estimators, and site supervisors.
  • Maintain and update project data in the ERP system (e.g., Procore, Jobpac, Aconex, or similar).
  • Prepare, issue, and track purchase orders, invoices, and subcontractor documentation.
  • Assist in budget monitoring, cost tracking, and progress reporting through ERP tools.
  • Manage document control — ensuring drawings, RFIs, and variation registers are current and properly filed.
  • Coordinate and schedule meetings, site reports, and progress updates.
  • Liaise with suppliers and subcontractors for compliance documents and delivery schedules.
  • Support onboarding and system training for new team members as needed.
  • Ensure all administrative processes comply with company procedures and project timelines.
Qualifications & Skills
  • Bachelor's degree in Construction Management, Engineering, Business Administration, or related field.
  • Minimum of 2–4 years of construction administration experience, preferably in remote or hybrid roles.
  • Proven experience with ERP systems (e.g., Procore, Jobpac, Aconex, MYOB Advanced, or similar).
  • Excellent knowledge of project documentation, procurement, and cost control workflows.
  • Strong organizational and time-management skills with high attention to detail.
  • Excellent communication skills, both written and verbal.
  • Proficient in MS Office Suite (Excel, Word, Outlook).
  • Self-motivated, reliable, and able to work independently with minimal supervision.
Preferred Qualifications
  • Experience working with Australian or international construction firms.
  • Familiarity with contracts administration or project coordination.
  • Understanding of construction drawings and specifications.

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