Home Based Admin

4 hours ago

Manila, National Capital Region, Philippines ULTIM8 OUTSOURCE SOLUTIONS CORPORATION Full time ₱40,000 - ₱60,000 per year

Key Responsibilities

Administrative Support

  • Manage daily administrative tasks such as email handling, scheduling, documentation, and data entry.
  • Prepare and organize reports, forms, and internal communication.
  • Assist with coordinating meetings, tracking tasks, and updating internal systems.
  • Maintain digital filing systems and ensure proper recordkeeping.

Bookkeeping & Accounting (Xero)

  • Perform daily bookkeeping duties including accounts payable/receivable, invoices, bills, and bank reconciliations.
  • Process payroll and maintain accurate employee records (as required).
  • Prepare BAS-related documentation and assist with compliance tasks for the accountant.
  • Generate financial reports such as P&L, balance sheets, cash flow summaries, and aging reports.
  • Monitor expenses and ensure proper coding of transactions in Xero.

ERP System Support

  • Enter, update, and manage data in the ERP system (inventory, orders, customers, suppliers).
  • Assist with workflow management, order processing, and operations tracking via ERP.
  • Identify discrepancies between ERP and Xero and help reconcile data.
  • Support the implementation or optimization of ERP processes and documentation.

Qualifications & Skills

  • Proven experience as an Administrative Assistant, Bookkeeper, or similar role.
  • Strong working knowledge of Xero (certification is a plus).
  • Experience working with ERP systems (e.g., NetSuite, MYOB Advanced, DEAR/Cin7, SAP B1, Odoo, or similar).
  • Excellent understanding of bookkeeping fundamentals and AU accounting processes.
  • Strong proficiency in spreadsheets (Google Sheets/Excel).
  • High attention to detail, accuracy, and organisational skills.
  • Excellent English communication skills (written and verbal).
  • Ability to work independently and manage deadlines remotely.

Preferred Experience

  • Prior experience working with Australian clients or familiarity with AU compliance and GST.
  • Background in e-commerce, construction, wholesale, or service-based industries.
  • Experience creating process documentation or SOPs.

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