Medical Document Specialist

3 hours ago

San Juan, National Capital Region, Philippines Phoenix One Medical Solutions Inc Full time ₱240,000 - ₱288,000 per year

Job Summary:

The Medical Document Specialist is responsible for managing, organizing, and maintaining all sales and compliance-related documentation for Phoenix One Medical Solutions Inc. This includes quotations, proposals, contracts, product certifications, and hospital accreditation requirements. The role ensures that all records are accurate, up-to-date, and compliant with internal standards, client requirements, and government regulations. The position supports both the Sales and Regulatory Affairs teams in ensuring efficient documentation flow and audit readiness.

Key Responsibilities:

  • Prepare, review, and manage all sales-related documents, including quotations, proposals and contracts.
  • Maintain and regularly update product catalogs, price lists, certifications, and regulatory documents.
  • Ensure that all documents comply with company standards, client requirements, and government or regulatory guidelines.
  • Coordinate with Sales, Finance, and Regulatory Affairs teams to ensure timely and accurate document submission.
  • Prepare, review, and maintain medical and technical documentation related to hospital accreditation, product registration, and client compliance.
  • Assist in the preparation and submission of accreditation documents to hospitals and relevant government agencies.
  • Maintain a well-organized electronic and physical filing system for all company documentation.
  • Track document revisions and control distribution to ensure only current versions are in circulation.
  • Support audits and inspections by providing accurate and updated documents as required.
  • Generate and maintain logs, reports, and summaries of all controlled documents.
  • Handle all company and client information with a high level of confidentiality and professionalism.

Qualifications:

  • Bachelor's Degree in Medical, Science, Business, or Healthcare-related field (e.g., Nursing, Medical Technology, Biology, Marketing).
  • Minimum of 1–2 years of experience in documentation management, sales administration, or regulatory affairs within a medical or healthcare setting.
  • Knowledge of medical device documentation and hospital accreditation processes is an advantage.
  • Strong attention to detail, accuracy, and organizational skills.
  • Proficient in Microsoft Office applications and familiar with document control systems.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple documentation tasks and meet deadlines effectively.

Job Type: Full-time

Pay: Php18, Php24,000.00 per month

Benefits:

  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee

Work Location: In person

  • Documentation Specialist for Logistics

    3 hours ago

    San Juan, National Capital Region, Philippines Verasie Research and Management Consultancy Full time ₱2,400,000 - ₱3,000,000 per year

    Job Title: Documentation SpecialistLocation: [Insert Location]Employment Type: Full-TimeIndustry: Cargo Logistics / Freight ServicesAbout the RoleWe are looking for a highly organized Documentation Specialist who will manage shipment documents, ensure accurate data entry in logistics systems, and coordinate with internal and external stakeholders for smooth...

  • Creative Design Specialist

    2 weeks ago

    San Juan, National Capital Region, Philippines Belo Medical Group Full time ₱900,000 - ₱1,200,000 per year

    Job Title: Creative Design SpecialistJob SummaryThe Creative Design Specialist will play a key role in strengthening Belo's brand presence through impactful design and visual storytelling. This role is responsible for developing creative assets across digital, print, and on-ground platforms that drive brand visibility, enhance customer engagement, and...

  • Medical Laboratory Scientist

    4 hours ago

    San Juan, National Capital Region, Philippines Medi Linx Laboratory, Inc Full time ₱60,000 - ₱120,000 per year

    We are looking for dynamic Medical Laboratory Scientist at Medi Linx Laboratory, Inc., that will play a vital role in delivering high-quality laboratory services that support accurate diagnosis and effective patient care.RESPONSIBILITIES:Experienced in performing both culture and non-culture microbiology tests, including the processing and identification of...

  • nurse

    4 hours ago

    San Juan, National Capital Region, Philippines ProYoung Medical Aesthetics Full time ₱216,000 - ₱240,000 per year

    Maintaining equipment and supplies: Nurses ensure that medical equipment and supplies are properly maintained and in good working order.Nurses are responsible for providing direct patient care to individuals of all ages.Documenting patient care: Nurses keep detailed records of patient care, including assessments, medications, treatments, and any changes in...

  • Medical Representative

    2 weeks ago

    San Juan, National Capital Region, Philippines The businesses of Merck KGaA, Darmstadt, Germany Full time ₱150,000 - ₱250,000 per year

    The Medical Representative operates within closely defined parameters and under close supervision. S/he contributes to the attainment of the Company's growth targets by selling a defined range or type of products to specified customers. S/he applies a broad knowledge of the Company's products and marketing techniques in order to close sales.Your Role: ·...

  • Marketing Communications Specialist

    1 week ago

    San Juan, National Capital Region, Philippines Cardinal Santos Medical Center Full time ₱30,000 - ₱60,000 per year

    ResponsibilitiesCollaborate with management to develop and implement an effective communications strategy based on our target audience.Write, edit, and distribute content, including publications, press releases, website content, annual reports, speeches, and other marketing material that communicates the organization's activities, products and/or...

  • Medical Representative

    1 week ago

    San Juan, National Capital Region, Philippines Merck Inc. Full time ₱250,000 - ₱500,000 per year

    Work Your Magic with us  Ready to explore, break barriers, and discover more? We know you've got big plans – so do we Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix...

  • Marketing Assistant

    3 hours ago

    San Juan, National Capital Region, Philippines Phoenix One Medical Solutions Inc Full time ₱240,000 - ₱288,000 per year

    Job Title: Marketing Assistant (With Medical Background)Department: MarketingCompany: Phoenix One Medical Solutions Inc.Employment Type: Full-timeJob SummaryThe Marketing Assistant supports the Marketing Department in executing promotional activities, coordinating events, and developing materials for medical products and services. With a strong medical...

  • Medical Representative

    1 week ago

    San Juan, National Capital Region, Philippines The businesses of Merck KGaA, Darmstadt, Germany Full time ₱300,000 - ₱600,000 per year

    Work Your Magic with us  Ready to explore, break barriers, and discover more? We know you've got big plans – so do we Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix...

  • Medical Contact Center Assistant II

    5 hours ago

    San Juan, National Capital Region, Philippines Fortrea Australia Pty Ltd Full time ₱150,000 - ₱250,000 per year

    Job DescriptionSummary of Responsibilities:To respond to medical information queries/product quality complaints/general queries that may be received over the telephone call, email, fax etc.Receive information, record, and report Adverse Drug Reaction in timelines (according to the regulations and to internal WI/SOPs) that may be received over telephone...