Document Controller

1 day ago

Makati City, National Capital Region, Philippines RCM Philippines Full time ₱900,000 - ₱1,200,000 per year

We are looking for a meticulous Document Controller to provide vital support to ensure the efficient operation of our office. You will play a crucial role in ensuring project documentation is accurate, organized, and accessible, supporting engineers and project managers.The ideal candidate will be an analytical person who has excellent communication skills and impeccable diligence. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Key Responsibilities

  • Record Keeping: Maintaining organized, accurate and complete files, databases, and other records, both physical and digital to support quality assurance and audit activities.
  • Document Preparation: Drafting correspondence, reports, presentations, and other documents.
  • Communication Management: Answering phones, managing emails, and greeting visitors.
  • Calendar and Scheduling: Coordinating appointments, meetings, and occasional travel arrangements for individuals or teams.
  • Office Coordination: Managing office supplies, coordinating with vendors, and maintaining a tidy workspace.
  • Event Planning: Assisting with the planning and execution of meetings, conferences, and other events.

Required skills and qualifications

Must have at least 3 years of proven administrative experience

Superb written and verbal communication skills

Strong time-management skills and multitasking ability

Work experience and previous employments preferably in an industrial setting

Must be amenable to work in a Hybrid setup (Makati office) and Graveyard shift

Software:

  • Expert level use of Microsoft Office Suite (Excel, PowerPoint, MS Word, Outlook)
  • Skilled in development of spreadsheets, macros, for data entry and tracking
  • Extensive PDF editing experience with Adobe Acrobat Pro and/or Bluebeam Revue
  • Strong Experience using SharePoint and/or other cloud-based collaboration sites
  • Preferred but not required: Procore, Microsoft Project
  • Aptitude for learning new software and systems

Job Type: Full-time

Benefits:

  • Company events
  • Gym membership
  • Work from home

Application Question(s):

  • How many years of administrative experience do you have?
  • Are you amenable to work in a Hybrid setup (Makati Office) and in a graveyard shift?

Work Location: In person

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