Finance & AP/AR Assistant (Bookkeeping & Virtual Mailroom)

We're seeking a dependable, detail-obsessed Executive Assistant who will own day-to-day bookkeeping and operational admin across two related businesses You'll enter and code financial transactions (with construction cost codes/job costing), manage AP/AR, keep records organized and pitch in on general admin (follow-ups, document prep, scheduling support ...

We are seeking a highly organised and proactive Virtual Assistant to support multiple departments with a focus on client relations and accounts receivable The ideal candidate is a strong communicator, detail-oriented and capable of managing client accounts while maintaining excellent relationships. Alternatively, candidates with an accounting or AR...

We are seeking a resourceful and proactive Executive Virtual Assistant to support a software consultant with both business operations and personal administrative tasks. This role requires someone who can handle light bookkeeping, coordinate travel, manage calendars, and assist with various operational responsibilities across both personal and professional...

About the Role We are seeking a versatile and proactive Virtual Assistant to support a business leader with event coordination, personal administration, and task management. The ideal candidate will be highly adaptable, tech-savvy, and eager to learn new tools—including AI systems like Notion—while providing reliable organizational support. This...

Role Overview We are seeking a highly organized and detail-oriented Executive Assistant with bookkeeping expertise to support the CEO of a U.S.-based software company. The role blends QuickBooks bookkeeping, invoicing, and financial support with executive administrative tasks such as scheduling, document management, and general operations support The ideal...

About the Role The CEO of a fast-growing group of companies is seeking a highly organized Executive Virtual Assistant to provide administrative and operational support across multiple businesses. This is a high-exposure role working directly with the CEO, helping streamline workflows, consolidate data, and ensure smooth decision-making across fitness,...

Role Overview Be the right hand to a book editor/writer working across multiple publishers and clients. You'll own the admin and operational "glue" calendar, scheduling, task follow-through, invoicing logistics and (if you have the background) support light editorial operations like fact-checking and style-sheet upkeep. Meticulous English, excellent...

Role Summary Own day-to-day customer care, inbox management, and community concierge duties across our free and paid groups. You'll proactively learn the brand, anticipate needs, answer member questions, guide users to the right content, and provide light tech support during live webinars. After onboarding, you should run with minimal handholding Key...

We're looking for a proactive Executive Marketing & Outreach Assistant to own our social presence, prospect outreach, and meeting generation, while keeping our CRM pipeline in excellent shape. This is a hybrid role that blends marketing execution, business development support and founder assistance You'll work closely with the founder and operations team to...

Role Summary Be the CEO's force-multiplier across a portfolio of units (operations, HR, finance, development). You'll own the calendar and inbox, prep materials, track decisions and follow-ups and create lightweight SOPs that keep everyone aligned—especially when the CEO is unavailable You're proactive, discreet and comfortable bringing structure to...