Bookkeeper & Budget Analyst (Internal)

About Offshore Launch:

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Why Join Offshore Launch?

• Impact the growth and success of small and medium-sized businesses.
• Work in a people-first, remote environment that values growth and ongoing development.
• Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
• Contribute to a culture that values partnership, service, and excellence.

Your Role:

As an employee of Offshore Launch, you are being hired for a unique role within a target Client's company. We value long-term partnerships, and seek to recruit talent that will serve an individual Client's business for multiple years.

You will work full-time with the Client company. However, the Agency provides ongoing support to ensure your continued success. As such, we create space for ongoing check-ins, feedback and development through:

• Membership in the Offshore Launch Slack workspace
• Bi-weekly All Team meetings
• Monthly reviews

Your job is to help the Client succeed.

Our job is to help you succeed.

At Offshore Launch, clarity and confidence in our finances allow us to grow smarter and faster. We are looking for a Bookkeeper & Budget Analyst who will own our invoicing process, budget management, and financial reporting. If you thrive on numbers, accuracy, and systems—and enjoy being the "final set of eyes" that ensures nothing falls through the cracks—this role is for you.

Your Mission

To keep Offshore Launch financially organized and forward-looking by maintaining clean books, stewarding our budget, and ensuring invoicing is processed smoothly, accurately, and on time.

Responsibilities

• Maintain weekly budgets in YNAB, categorize transactions, and prepare allocations.
• Update cash flow forecasts to track income and expenses.
• Process ARs and APs accurately.
• Manage subscription invoices, prepare AR sheets, and participate in monthly audits.
• Conduct post-billing checks to ensure all ARs are processed correctly.
• Prepare monthly P&L, Balance Sheet, and Cash Flow reports.
• Keep all financial records organized, audit-ready, and aligned with business activity.
• Maintain a rolling 3-month forecast and flag risks or opportunities.
• Coordinate with HR, Payroll, and Operations to ensure accurate and up-to-date figures.
• Participate in financial review checkpoints and assist in reflecting real-time changes in budgets.
• Serve as a quality check to catch discrepancies before they become problems

Requirements

• 3+ years of bookkeeping, accounting, or finance experience (VA or agency background is a plus).
• Strong knowledge of invoicing and accounts receivable processes.
• Must have mastery of QBO.
• Experience preparing financial reports (P&L, Balance Sheet, Cash Flow).
• Proficiency with tools like YNAB (or similar budgeting software), Chargeover, and Google Sheets.
• Excellent attention to detail with a process-driven mindset.
• Strong communication and collaboration skills to work with cross-functional teams.
• Ability to manage time-sensitive tasks and maintain accuracy under deadlines.

Schedule: 7AM - 5PM CST

Compensation & Benefits:

• $900 - $1,200 depending on experience
• Up to $1,200 annual bonus contingent on performance evaluation scores
• 13th month pay
• 16 Days PTO
• Comprehensive HMO policy, including dependents.
• Annual continuing education budget to support professional development

Note:

The Client is not involved in compensation or benefits. As an employee of Offshore Launch, all compensation and benefits are to be provided by the Agency.

Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.