Documentation Assistant

4 days ago

Subic Bay Freeport Zone, Philippines Jade Blue Petroleum Inc. Full time ₱192,000 - ₱288,000 per year

Key Responsibilities:

  • Prepare, organize, and manage documents such as contracts, permits, delivery receipts, invoices, and compliance certificates.
  • Encode, scan, and file documents (both physical and digital) for easy retrieval and reference.
  • Ensure all documents are accurate, complete, and comply with company standards and regulatory requirements.
  • Maintain an organized filing system and update document logs and trackers regularly.
  • Assist in the preparation and submission of government or regulatory requirements (e.g., BIR, SSS, LGU permits, customs, etc.).
  • Coordinate with internal departments, suppliers, or clients to gather and verify documentation.
  • Monitor document expiration dates (e.g., permits, licenses) and coordinate renewals in a timely manner.
  • Perform general administrative tasks such as photocopying, printing, data entry, and answering documentation-related inquiries.
  • Support audit and compliance checks by providing requested documents promptly.

Qualifications:

  • Education: At least a college graduate, preferably in Business Administration, Office Management, or any related course.
  • Experience: At least 1 year of experience in documentation, administrative, or clerical work (fresh graduates may be considered).

Skills:

  • Strong attention to detail and organizational skills
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Good written and verbal communication skills
  • Ability to handle sensitive documents with confidentiality
  • Familiarity with basic filing and document control systems
  • Other Requirements:
  • Willing to work on-site and render overtime if needed
  • Can work independently and as part of a team
  • Trustworthy, reliable, and proactive

Job Types: Full-time, Permanent, Fresh graduate

Pay: From Php16,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • On-site parking
  • Opportunities for promotion
  • Promotion to permanent employee

Education:

  • Bachelor's (Required)

Work Location: In person

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