Office Assistant

Job Posting: Full-Time Office Assistant

Company Name: Trendetech

Location: Gagalangin, Tondo, Manila

Industry: Electronics & Technology (Second-Hand Laptops)

Employment Type: Full-time

Department: Cross-Functional

About Trendetech:

Trendetech is an innovative startup focused on providing high-quality second-hand laptops to walk-in clients, online customers, and small businesses. We are a small, fast-growing company that values teamwork, customer satisfaction, and a dynamic work environment. As we continue to expand, we are looking for a full-time Office Assistant to help streamline our operations, support our sales team, and assist in marketing efforts.

We are seeking an individual who is eager to learn, adaptable, and willing to take on various tasks across departments. This is an exciting opportunity for someone looking to grow with a startup and gain hands-on experience in a variety of business functions.

Position Overview:

The Office Assistant will play a critical role in supporting sales, operations, and marketing functions across the company. This individual will be responsible for helping manage daily operations, assisting with inventory and order fulfillment, supporting sales transactions, and contributing to marketing efforts. The position offers a broad range of responsibilities, making it ideal for someone who thrives in a fast-paced, ever-changing environment and is comfortable working across multiple departments.

Key Responsibilities:

Sales Support:

• Assist the sales team in engaging with walk-in clients, answering inquiries, and offering product recommendations.
• Prepare and pack laptops and accessories for delivery in accordance with client orders.
• Ensure timely and accurate order processing for both in-store and online clients.
• Provide additional assistance with client-facing duties, ensuring excellent customer service.

Inventory and Operations Support:

• Assist with inventory management: receive, organize, and catalog laptops and accessories.
• Ensure inventory records are up to date and assist in reconciling stock discrepancies.
• Help pack orders, ensuring proper labeling, packaging, and documentation.
• Assist in the movement and lifting of heavy boxes when necessary, especially during bulk orders or deliveries.
• Maintain the warehouse in an organized and efficient manner to ensure quick access to products.

Marketing Assistance:

• Support the marketing team with content creation (e.g., appearing in promotional videos and photos, helping with online posts).
• Assist in brainstorming and implementing marketing campaigns to increase brand awareness and customer engagement.
• Help with market research, identifying trends and customer preferences to guide marketing strategies.

Report Creation and Administrative Support:

• Generate and assist in the creation of reports for sales, inventory, and marketing activities.
• Ensure reports are accurate and submitted in a timely manner.
• Organize administrative records and assist with general office tasks as needed.
• Provide general support to other departments as required to ensure smooth operations.

General Office and Errand Support:

• Handle various administrative tasks such as filing, data entry, and document preparation.
• Assist with errands that support the sales, marketing, and operations teams.
• Provide support with the organization of office materials and supplies, ensuring everything is in order.

Qualifications:

Educational Background:

At least Senior High School or any 2-year Course Graduate, with preference given to candidates with some college education or relevant work experience.

Work Experience:

• Prior experience in customer service, sales, or administrative roles is an advantage.
• Experience with inventory management or report generation is preferred but not required.

Key Competencies:

• Strong communication skills: Able to interact with clients, team members, and management effectively.
• Fast learner: Ability to quickly adapt to new tasks, tools, and processes.
• Multitasking: Comfortable juggling multiple tasks at once, while maintaining attention to detail.
• Flexible and proactive: Willing to take on tasks outside of the original scope when needed.
• Attention to detail: Ensures accuracy in all tasks, particularly with inventory, reports, and order processing.
• Team-oriented: Enjoys working in a collaborative environment, supporting other team members as needed.

Physical Requirements:

• Must be able to lift and move heavy boxes (up to [X kg]) and assist with product handling in the warehouse.
• Must be comfortable with hands-on tasks such as packing, organizing, and lifting.
• Technical Proficiency:
• Basic proficiency in Microsoft Office (Word, Excel, Outlook) or similar office software.
• Familiarity with inventory management systems or CRM tools is a plus.

Personal Traits:

• Confident with a pleasing personality: Able to interact with clients in a professional and friendly manner.
• Reliability: Must demonstrate punctuality, dependability, and strong work ethic.
• Willingness to learn and grow within a startup environment.

Why Join Trendetech?

• Growth Opportunities: As a startup, we provide an environment where you can develop a wide variety of skills and take on increasing responsibilities.
• Collaborative Culture: Join a small, dynamic team where your contributions make a visible impact on the company's success.
• Hands-on Experience: Gain valuable experience in sales, operations, marketing, and customer service—an excellent foundation for future career growth.
• Competitive Compensation: We offer a competitive salary and benefits package based on your qualifications and experience.
• Work in a Fun, Fast-Paced Environment: No two days are the same The role will provide plenty of variety and excitement as we grow.

How to Apply:

Interested candidates are invited to submit their resume and cover letter to . Please include a brief description of why you would be an excellent fit for this role, and how your skills and experience will contribute to Trendetech's success.

Job Type: Full-time

Benefits:

• On-site parking
• Opportunities for promotion
• Pay raise

Language:

• English (Preferred)

Work Location: In person