Office Assistant

2 weeks ago

Makati City, National Capital Region, Philippines Chosen Industries Full time ₱182,500 per year

Admin Functions:

  • Assist all visitors of the company.
  • Deal with all inquiries in a professional and courteous manner, in person, on the telephone or via email.
  • Answer, screen and transfer inbound phone calls.
  • Manage staff appointments.
  • General clerical duties including photocopying, fax and mailing.
  • Maintain, monitor and report inventory of office supplies, product displays, equipment, and items/samples.
  • Document all incoming and outgoing documents and items/samples.
  • Report discrepancies in inventory, if any.
  • Coordinate maintenance of office equipment.

Sales Functions:

  • Respond quickly and efficiently to all incoming sales inquiries, by telephone, fax and email, walk-in and preparing of brochures and proposals as required.
  • Assist in providing all the necessary requirements needed by the Sales Executive.
  • Maintain Showroom pricelist.
  • Maintain a record of all quotations requested by the Sales Department.
  • Monitor the Sales Department requested requirements for their clients.
  • Preparing quotations and invoices requested by the Sales Department.
  • Processing of Clients Purchase Order/s.
  • Promotion of company facilities to new and existing clients through pro-active approach.
  • Responding and coordinating all internal meeting requests.
  • Assisting in the implementation of sales strategy as set by the Managing Directors.
  • Records the progress of all inquiries and request and prepare summaries for monthly Report.
  • Ensure an efficient tracking system of all paper works.
  • Conducts a regular sales meeting with the Project Consultant considering the following agenda:

a. New quotations

b. New prospects

c. Status of submitted quotations

d. Concerns on on-going projects

e. Other concerns/reminders

  • Prepare & submit required monthly, weekly and daily reports:

a. Official Sales Report

b. Monthly Sales Report

c. Other Reports as Needed

Job Type: Full-time

Pay: Php18,250.00 per month

Benefits:

  • Company events
  • Promotion to permanent employee

Ability to commute/relocate:

  • Makati: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • Are you adept at mathematics?

Education:

  • Bachelor's (Required)

Language:

  • English (Preferred)

Work Location: In person

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