Executive Assistant to the Chief Marketing Officer

We're seeking a creative and highly organized Executive Assistant to the Chief Marketing Officer . Provides
diverse and advanced administrative support for a senior officer. Utilizes technical and business knowledge, company policies and practices, and overall organizational awareness to support and communicate on behalf of the executive and/or officer.

Position Responsibilities:

Provide Administrative Support to the CMO

• Calendar and meeting management
• Arrange and coordinate travel and meeting schedules, including travel agendas and meeting schedules. Handle details involving foreign travel such as entry papers, currency, passports, and visas
• Expense management – Monthly submission for reimbursement & liquidation, complete expense reports, and maintain detailed expense records. Follow up on billing or expense discrepancies
• Ensure timely submission of status reports from all direct reports of the CMO
• Personal arrangements related to medical, staffing, and car maintenance
• Maintain file records for the executive and/or officer
• Perform other duties such as taking minutes of meetings or supporting departmental functions

Risk Management, Control, and Compliance

• Ensure the Marketing Department complies with Records Management requirements
• Assist in testing controls for efficacy as needed
• Act as Marketing Coordinator for the Business Continuity Plan

Provide Administrative Support to the Marketing Team

• Coordinate support for Tech, BCP, Finance, etc.
• Assist in setting up on/offsite meetings involving senior leaders or executive committees
• Support marketing in delivering value to the business and customers
• Assist in event activations, planning, and execution
• Serve as the office manager for staff on the floor
• Interact with other executive assistants, committee members, and internal/external leaders to exchange information
• Use applications to produce reports, spreadsheets, presentations, and onboard vendors
• Plan, organize, and schedule own work
• Handle corporate and regulatory matters such as license renewals, fee payments, filings, and reports
• Relieve executives of administrative duties within guidelines
• Manage projects and ensure timely completion
• Communicate with internal and external contacts
• Delegate tasks and update on progress
• Gather, analyze, and prepare confidential information and reports, offering recommendations
• Prioritize calls and meeting requests, responding personally when possible
• Summarize incoming materials and determine necessary actions
• Compose confidential correspondence and documents

Required Qualifications:

• Bachelor's degree
• 7+ years of secretarial or administrative experience
• 5-7 years of related experience
• Proficiency in MS Office
• Proficiency in English (speaking and writing)

Preferred Qualifications:

• Understanding of organizational policies and practices
• Skills in activity coordination, business partnering, prioritization, and service delivery
• Ability to troubleshoot and support technical issues
• Decision-making in prioritizing meetings and calls
• Ability to improve administrative practices

What We Offer:

• Opportunities to learn and grow your career
• A flexible environment supporting well-being and inclusion
• Support in shaping your future as part of a global team

About Manulife and 恒康

Manulife Financial is a leading international financial services provider committed to helping people achieve "easy investing and financial management, and a prosperous life." For more information, visit .

Equal Opportunity Employer

At Manulife/恒康, we embrace diversity and are committed to attracting, developing, and retaining a diverse workforce. We ensure fair practices in hiring, promotion, and compensation regardless of race, ethnicity, gender, age, or other protected factors. We aim to eliminate barriers and provide equal employment opportunities. For assistance during the application process, contact .

Working Arrangement: Hybrid

#J-18808-Ljbffr

---