Finance Coordinator

2 weeks ago

Mandaluyong City, National Capital Region, Philippines Smart Channel Pty Ltd Full time ₱400,000 - ₱600,000 per year

Position: Finance Coordinator

Schedule: Day Shift

Work Set-up: Hybrid - Mandaluyong City

Employment Type: Full-time

About the role

You'll handle day-to-day tasks such as accounts receivable (AR), accounts payable (AP), data entry, and document management while working closely with the Finance Manager. Although the primary focus will be on the VE brand, you'll also have the opportunity to provide cross-company finance support and contribute to the growth of our business. If you're ready to make an impact in a fast-paced environment, we'd love to have you on board

Duties and Responsibilities

  • Prepare and update draft invoices, including variations, and ensure all supporting documents (installation photos, serial numbers, job cards, etc.) are uploaded.
  • Enter and process sales invoices, credit notes, supplier invoices, and operational bills accurately.
  • Cross-check and reconcile invoice and order data across platforms such as FieldPulse, HubSpot, Shopify, and Xero.
  • Monitor and follow up on customer payments, update payment records, and reconcile confirmations.
  • Assist in processing customer refunds or cashback and ensure required documentation is complete.
  • Maintain organized and accurate documentation for invoices, payments, supplier records, and finance files.
  • Coordinate with suppliers regarding invoice or payment confirmations.
  • Use tools such as Xero, Excel, FieldPulse, HubSpot, and Asana to support daily finance operations.
  • Assist in preparing preliminary month-end data, summaries, and reporting.
  • Handle repetitive administrative and finance-related tasks to reduce the workload of the Financial Operations Manager.
  • Perform other finance or administrative tasks as assigned by the Finance Manager.

Qualification

  • 2+ years of experience in a finance-related role, preferably in bookkeeping, accounts receivable/payable (AR/AP), or finance operations
  • Solid understanding of accounting fundamentals, journal entries, and transaction matching
  • Hands-on experience with Xero or other cloud-based accounting software
  • Strong skills in Excel, including VLOOKUP, filters, pivot tables, and reconciliations
  • Familiarity with invoicing, credit notes, payment tracking, and month-end support
  • Comfortable working with financial documentation such as invoices, purchase orders, and bank statements
  • Strong written English communication skills; ability to liaise with customers and suppliers over email
  • Detail-oriented, highly organized, and reliable with a problem-solving mindset
  • Able to follow structured processes while working independently and remotely

Ideal Candidate

  • Comes from a finance, bookkeeping, or accounting background
  • Enjoys structured, data-driven tasks
  • Is proactive, self-managed, and comfortable asking questions when unsure
  • Interested in long-term growth in a cross-border finance team

Job Type: Full-time

Application Question(s):

  • Are you open for Hybrid set-up in Mandaluyong City?

Experience:

  • End-to-End Accounting: 2 years (Required)
  • Xero: 2 years (Required)
  • NetSuite: 1 year (Preferred)

Work Location: In person

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