Corporate Travel Coordinator and Bookkeeper

3 days ago

Ortigas, Philippines UNICONS BUSINESS SERVICES INC Full time $40,000 - $60,000 per year
Job Description

This position is based in our office in Pasig, Makati, Philippines You will be required to work Los Angeles, California USA business hours (PT) 7:00 AM PT to 4:00 PM PT. This position will report to senior marketing personnel based in Los Angeles.

The Corporate Travel Coordinator and Bookeeper role is responsible for cost effectively arranging, managing, and supervising the company's travel needs in accordance with corporate travel policy including obtaining necessary approvals, and communicating itineraries to employees and supervisors including maintaining accurate travel calendars.

Ensures that travel expenditures are fully optimized to obtain the best quality for the price.

Ensures travelers reach their travel destinations on time and with the right accommodations within budget and company policy guidelines. This means researching destinations and available services; booking hotels, flights, and ground transportation; coordinating activities; and ensuring all necessary documentation is accurately completed and records are maintained for analysis.

Resolves scheduling conflicts and other issues including any problems with travel or accommodations and communicating with all relevant parties.

Ensure all travel details are accurately communicated and follow up with executives and other staff about travel plans, making adjustments as needed.

Negotiate and manage contracts with travel service providers including coordinating the use of bonus miles and other rewards.

Suggest improvement and innovation in travel programs.

Assist marketing team by tracking marketing expenses and accurately entering them into QuickBooks when not working on travel. Training will be provided.

Works to guarantee that all expense receipts are reconciled in accordance with company accounting policies.

Qualifications

Fluency in written and spoken English is essential in this role.

Familiarity with booking travel within the United States and major US cities and airports, as well as travel to Philippines. El Salvador and other international destinations on occasion. An understanding of time zones is essential for success in this role.

Strong interpersonal and communication skills with strong negotiation skills.

Attention to detail.

Critical thinker and problem solver with the ability to manage costs while meeting traveler needs.

College diploma required.

Professional travel training certification highly desirable.

3 years' experience in a travel agency with a focus on corporate service, or large corporate travel department(preferred.)

Computer proficiency required. Knowledge of Microsoft Office (MS-Word, Excel) necessary with a strong proficiency in the calendaring functions of Microsoft Outlook.

Knowledge of Concur Expense Management and Travel system a major plus.

Knowledge of Quickbooks a plus.

Experience booking travel with Internet Travel sites such as Expedia, Kayak, as well as directly on US Airline and hotel websites required.

  • Willing to work on graveyard shift.
  • Willing to work on site (Ortigas-Pasig)

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