Administrative Assistant or Admin Assistant

1 week ago

Taguig, National Capital Region, Philippines Primus@Knowledge Specialists, Inc. Full time ₱25,000 - ₱60,000 per year

Position Summary

The Admin Assistant supports the department by handling administrative and coordination tasks across operations, internal control, resources, and customer-related matters. The role focuses on assisting managers, preparing reports, ensuring processes run smoothly, and following up on assigned actions, rather than leading decision-making.

Core Responsibilities

1. Operations Support

  • Assist in tracking departmental KPIs, task progress, and deadlines.

  • Help prepare schedules, reports, and meeting notes.

  • Support smooth execution of day-to-day operations.

Performance Focus

  • Reports and schedules submitted on time.

  • Accurate KPI updates provided to management.

2. Internal Control Assistance

  • Help maintain documentation for compliance and process standards.

  • Provide support during inspections, audits, and reviews.

  • Record findings and follow up on corrective actions assigned by managers.

Performance Focus

  • No missed inspection deadlines.

  • Updated and organized compliance records.

3. Resource Coordination

  • Provide support in the use of company tools, such as TIMES, to monitor employees' service time utilization and prepare timely productivity reports.

  • Assist in tracking and monitoring resource allocation requests and related documentation through the iResource System.

  • Help ensure compliance with Cyber Secret and overall data security policies.

  • Support the preparation and maintenance of resource allocation records and documentation.

Performance Focus

  • 100% timely updates in TIMES and iResource.

  • Accurate and complete documentation of all resource changes.

  • On-time submission of Productivity Utilization Reports (PUR).

Qualifications

  • Bachelor's degree or equivalent work experience.

  • At least 1 year in administrative, operations, or coordination roles.

  • Good organizational skills, accuracy, and attention to detail.

  • Familiarity with reporting tools and office applications.

Competencies

  • Supportive and service-oriented mindset.

  • Discreet in handling sensitive information.

  • Reliable in follow-ups and documentation.

  • Clear communicator, able to coordinate across teams.

  • Flexible and proactive in assisting tasks.

Salary: Salary offer will be determined based on the applicant's current or previous compensation. Rest assured, the final offer will include an increase from their current pay.

  • Admin Assistant

    7 days ago

    Taguig, National Capital Region, Philippines YUNYI TRANSPORTATION INC Full time ₱800,000 - ₱1,200,000 per year

    Job Summary:We are seeking a proactive and detail-oriented Admin Staff to support our shipping and contract management activities. The role will be responsible for coordinating shipping follow-ups, maintaining shipping ticket records, and assisting with contract administration to ensure smooth business operations.Key ResponsibilitiesMonitor and follow up on...

  • Administrative Assistant

    1 week ago

    Taguig, National Capital Region, Philippines UpSkill MNL, Inc. Full time ₱240,000 - ₱300,000 per year

    About the job Administrative Assistant - BGC, Taguig City We are seeking a detail-oriented and proactive Administrative Assistant with 23 years of experience to support our team with a wide range of administrative and office management tasks. The ideal candidate is organized, adaptable, and capable of juggling multiple responsibilities in a fast-paced...

  • Receptionist/ Admin Assistant

    3 days ago

    Taguig, National Capital Region, Philippines AIS MANILA INC Full time ₱250,000 - ₱350,000 per year

    About the role AIS MANILA INC' is seeking an experienced and professional Receptionist/Admin Assistant to join our dynamic team. In this full-time role, you will be the first point of contact for our clients and visitors, managing a variety of administrative duties to ensure the smooth running of our office. This position is located in Taguig City, Metro...

  • Administrative Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines UpSkill MNL Full time ₱250,000 - ₱300,000 per year

    We are seeking a detail-oriented and proactive Administrative Assistant with 23 years of experience to support our team with a wide range of administrative and office management tasks. The ideal candidate is organized, adaptable, and capable of juggling multiple responsibilities in a fast-paced environment. Key ResponsibilitiesProvide day-to-day...

  • Administrative Assistant

    23 hours ago

    Taguig, National Capital Region, Philippines UpSkill MNL Full time ₱240,000 - ₱300,000 per year

    We are seeking a detail-oriented and proactive Administrative Assistant with 23 years of experience to support our team with a wide range of administrative and office management tasks. The ideal candidate is organized, adaptable, and capable of juggling multiple responsibilities in a fast-paced environment. Key ResponsibilitiesProvide day-to-day...

  • admin assistant

    1 week ago

    Taguig, National Capital Region, Philippines Polystar General Services Full time ₱250,000 - ₱350,000 per year

    The roleWe are seeking an experienced and highly organised Admin Assistant to join the team at Polystar General Services' in Taguig City, Metro Manila. In this full-time role, you will provide comprehensive administrative and organisational support to ensure the smooth running of our operations.Key responsibilitiesManage and maintain office systems,...

  • Administrative Assistant

    3 days ago

    Taguig, National Capital Region, Philippines UpSkill MNL Full time ₱240,000 - ₱300,000 per year

    We are seeking a detail-oriented and proactive Administrative Assistant with 23 years of experience to support our team with a wide range of administrative and office management tasks. The ideal candidate is organized, adaptable, and capable of juggling multiple responsibilities in a fast-paced environment.Key ResponsibilitiesProvide day-to-day...

  • Admin Assistant

    3 days ago

    Taguig, National Capital Region, Philippines WeCare Facility Management Services Inc. Full time

    Key Responsibilities:Encode data accurately into company systems or databasesScan physical documents and ensure proper digital file naming and storageOrganize and maintain filing systems for both electronic and hard copy recordsRetrieve files and documents as requested by management or other departmentsAssist with other administrative tasks as needed (e.g.,...

  • Sales Admin Assistant

    3 days ago

    Taguig, National Capital Region, Philippines UpSkill MNL Full time ₱200,000 - ₱250,000 per year

    Join our dynamic team and be part of a company that values growth and development. Apply now and take your career to the next level with UPSKILL MNL, INC.Job Description:The ideal candidate will be responsible for providing administrative support to our sales team and ensuring the smooth and efficient operation of our sales processes.Key...

  • Admin Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines UpSkill MNL, Inc. Full time ₱240,000 - ₱300,000 per year

    Answers and transfers phone calls, screening when necessary.Welcomes and directs visitors and clients.Maintains filing systems as assigned.Retrieves information as requested from records, email, minutes, and other related documents; prepares summaries of data when needed.Responds to and resolves administrative inquiries and questions.Coordinates and...