Administrative Assistant or Admin Assistant

2 days ago

Taguig, National Capital Region, Philippines Primus@Knowledge Specialists, Inc. Full time ₱25,000 - ₱60,000 per year

Position Summary

The Admin Assistant supports the department by handling administrative and coordination tasks across operations, internal control, resources, and customer-related matters. The role focuses on assisting managers, preparing reports, ensuring processes run smoothly, and following up on assigned actions, rather than leading decision-making.

Core Responsibilities

1. Operations Support

  • Assist in tracking departmental KPIs, task progress, and deadlines.

  • Help prepare schedules, reports, and meeting notes.

  • Support smooth execution of day-to-day operations.

Performance Focus

  • Reports and schedules submitted on time.

  • Accurate KPI updates provided to management.

2. Internal Control Assistance

  • Help maintain documentation for compliance and process standards.

  • Provide support during inspections, audits, and reviews.

  • Record findings and follow up on corrective actions assigned by managers.

Performance Focus

  • No missed inspection deadlines.

  • Updated and organized compliance records.

3. Resource Coordination

  • Provide support in the use of company tools, such as TIMES, to monitor employees' service time utilization and prepare timely productivity reports.

  • Assist in tracking and monitoring resource allocation requests and related documentation through the iResource System.

  • Help ensure compliance with Cyber Secret and overall data security policies.

  • Support the preparation and maintenance of resource allocation records and documentation.

Performance Focus

  • 100% timely updates in TIMES and iResource.

  • Accurate and complete documentation of all resource changes.

  • On-time submission of Productivity Utilization Reports (PUR).

Qualifications

  • Bachelor's degree or equivalent work experience.

  • At least 1 year in administrative, operations, or coordination roles.

  • Good organizational skills, accuracy, and attention to detail.

  • Familiarity with reporting tools and office applications.

Competencies

  • Supportive and service-oriented mindset.

  • Discreet in handling sensitive information.

  • Reliable in follow-ups and documentation.

  • Clear communicator, able to coordinate across teams.

  • Flexible and proactive in assisting tasks.

Salary: Salary offer will be determined based on the applicant's current or previous compensation. Rest assured, the final offer will include an increase from their current pay.

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