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Construction Admin

2 weeks ago

Mandaluyong Central Post Office, Philippines J2Z Group Full time ₱400,000 - ₱800,000 per year

The Construction Admin provides administrative, clerical, and coordination support to the Construction/Engineering Department. The role ensures smooth documentation, compliance with construction processes, and timely communication between contractors, suppliers, management, and other stakeholders.

KEY RESPONSIBILITIES

Administrative Support

· Handle day-to-day clerical tasks such as preparing correspondence, reports, memos, and presentations.

· Maintain construction project files, permits, contracts, and other documentation for easy access and compliance.

· Manage scheduling, appointments, and meetings for the Construction/Project Manager.

Documentation and Records Management

· Track and update project progress reports, punch lists, change orders, and variation requests.

· Maintain accurate records of construction permits, licenses, and government requirements.

· Assist in the preparation of construction-related contracts and agreements.

Project Coordination

· Liaise with contractors, suppliers, architects, engineers, and project managers regarding project updates, schedules, and deliverables.

· Monitor submission of daily/weekly site reports and escalate delays to management.

· Support in coordinating delivery schedules of materials and ensure documentation of receiving reports.

Budget and Procurement Support

· Assist in monitoring project budgets, expense tracking, and petty cash liquidation.

· Coordinate purchase requests, quotations, and invoices for construction-related expenses.

· Maintain supplier and contractor database for future reference.

Compliance and Safety

· Ensure proper filing of safety permits, accident reports, and compliance documents.

· Monitor contractor compliance with company safety and quality standards.

Reporting

· Prepare regular project status summaries for management.

· Consolidate and submit construction site reports, inspection reports, and material usage logs.

Job Types: Full-time, Permanent, Fresh graduate

Benefits:

  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Work Location: In person