Administrative Associate

Craft the Look, Close the Deal – Be an Administrative Associate at Smartsourcing, a 4-Time Best Company to Work For

Hi We're Smartsourcing, and we're on the hunt for a full-time, onsite Real Estate Administrative Associate to keep our client's top agent at the top of their game. From creating eye-catching Canva designs and managing social media ads to updating listings and coordinating email campaigns—you'll be the go-to for making sure every detail is polished and every task is on track. Here, your creativity, organization, and marketing savvy won't just support the team—they'll set the stage for record-breaking sales.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

As a Real Estate Administrative Associate, you will be assisting our client's powerhouse of a team to close deals and deliver exceptional client experiences. Think of yourself as the air traffic controller, making sure everything runs on time and the client's top agent has everything they need to dominate the market.

Some of the things we expect you to do are to:

Design (Canva)

• Design suburb sold stats PDF files
• Design farm flyers
• Design "Just Listed"/"Just Sold" flyers
• Design YouTube thumbnails
• Handle ad-hoc design work

Website Updates

• Update old sold listings and customer reviews
• Update current listings
• Provide weekly updates for open homes on live properties

Social Media (Meta, Google, YouTube, TikTok)

• Track the social media video production plan
• Set up ads (both property and profile ads)
• Claim refunds for property ads

Email Marketing (ActiveCampaign)

• Send monthly suburb stats campaigns
• Send monthly social media recap campaigns
• Send weekly "Just Sold" recap campaigns
• Update the Open Home Follow-Up automation email monthly

Leads Management

• Track e-appraisal leads
• Produce e-appraisal reports when required

On-site Appraisal

• Track the on-site appraisal vendor list
• Send pre-appointment emails
• Send post-appointment emails as requested
• Schedule follow-up calls in the calendar

We would need you to be or have the following:

• 1–2 years of experience in an Executive Assistant role with marketing-related tasks
• Proficiency in Canva with a strong creative eye
• Experience executing active campaigns or similar email marketing initiatives
• Experience in social media management and Meta ads marketing
• Experience using CRM tools

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Fixed weekends off

• 5-day Christmas Leave

• HMO coverage for you and your dependent/s from Day 1 of employment

• Group life insurance from Day 1 of employment

• Free lunch + soft breakfast every day

• Free coffee every day (latte, americano, or cappuccino) made by our in-house barista

• For the night shifters, additional NIGHT DIFF

• Sports wellness clubs including hiking and free-diving

• Subsidised gym membership at Anytime Fitness

• Engagement bonuses

• Over-the-top monthly, quarterly, and annual performance bonuses

• Exclusive discounts in selected restaurants and merchants

• Themed BFFs, monthly knockoffs, summer parties

• Community give-back programs and personal development workshops

• And so much more

We're not just another outsourcing company. We're building something that actually matters here – a place where good work meets good culture.

Make every property pop—online and on paper. Join Smartsourcing.