Virtual Administrative Assistant

Amped HQ is growing fast

We need the best of the best to come and contribute to our staff & clients.

With unprecedented client and employee retention, Amped HQ is out to disrupt the industry in opportunities for both clients and employees. Bringing together the best talent, leadership & systems while fostering real relationships, personal & professional growth, and opportunities all in a fun environment has Amped HQ taking outsourcing & the industry norm to a new level.

With our core values being, people first, innovation, and growth, you will have close proximity to senior management, access to powerful tools and resources, and growth opportunities for you to up skill in areas of your choice.

Our client is a US-based tax and advisory firm experiencing consistent growth and high client demand. This firm specializes in assurance services, consulting & advisory, and business advisory.

This role offers the chance to play a critical part in building operational excellence—supporting key administrative functions and gradually stepping into accounting-related responsibilities. You'll be working closely with a founder who values precision, initiative, and long-term partnership.

We are seeking forward-thinking Executive Assistant who will play a pivotal role in supporting daily operations by managing communications, triaging tasks, coordinating client workflow across systems (Outlook, TaxDome, Truss, and Trello), and ensuring that the client is free to focus on high-level tax strategy and client advisory work. This role is designed to alleviate operational bottlenecks by taking ownership of administrative responsibilities, allowing the client to focus on client service and high-level work.

Responsibilities

• Monitor and manage the shared inbox, responding to client inquiries and routing requests appropriately.
• Convert actionable emails into tasks using the team's project management or task-tracking tools.
• Log new clients and projects into internal systems and initiate necessary workflows.
• Create and organize tasks for non-standard work such as planning sessions or advisory projects.
• Follow up with clients to collect required documents or respond to outstanding requests.
• Schedule and coordinate client meetings using appropriate calendar tools.
• Review project/task boards to archive completed work, update statuses, and flag stalled items.
• Prepare draft communications using internal templates for team review and approval.
• Audit active projects and jobs to ensure timely progress and escalate overdue items when necessary.
• Maintain organization of internal systems, including inbox cleanup and archiving completed tasks.
• Send out routine reminders, follow-ups, and payment notices using saved templates.
• Track unpaid invoices and escalate unresolved billing issues to the appropriate team member.
• Keep internal documentation, templates, and standard procedures up to date.

Requirements

• Associate's or Bachelor's degree in Business Administration, Accounting, or a related field (preferred).
• 2+ years of experience in an Executive Assistant support role.
• Strong calendar and email management skills
• Experience working with accounting professionals or in a tax/accounting firm (preferred).
• Familiarity with QuickBooks Online, TaxDome, Microsoft Office/Google Workspace, and file management systems.
• Detail-oriented and process-driven.
• Excellent written and verbal communication skills.
• Comfortable working remotely with minimal supervision.
• Willingness to be cross-trained in basic accounting and bookkeeping tasks.

Benefits

What's in it for you?

Amped HQ is growing and taking a different approach to outsourcing. With a young leadership team and a focus on delivery, the shackles are off when it comes to planning your day. We prioritize, we deliver, we have fun, and we support one another. Our company goes above and beyond for their employees to ensure that there are:

• Permanent work-from-home
• Complete WFH set-up provided
• 10% Night Differential
• Premier HMO Coverage
• Statutory Mandatory Benefits (SSS, Pag-IBIG, PhilHealth, 13th Month Pay)
• Great career development opportunities
• Energetic international team
• Cultural focus on staff health and wellness
• Close proximity to senior management
• Focus on personal development and growth
• Yearly appraisals
• Monthly gratitude event
• Competitive salary package

The application process consists of screening, an initial and second interview with HR, then a final interview. Hit the Apply button if you are interested and want to learn more. We look forward to meeting you

Job Types: Full-time, Permanent

Pay: From Php30,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Gym membership
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Staff meals provided
• Work from home

Application Question(s):

• Do you have basic accounting and bookkeeping background? If yes, please explain in detail.

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: Remote