Virtual Assistant

3 days ago

Makati National Capital Region Manila Philippines Booth and Partners Full time

Overview Cro Metrics is seeking a Virtual Assistant to provide administrative and operational support to our Growth Strategy and Business Development/Marketing functions. This role is essential to helping our client -facing and revenue -generating teams run smoothly by ensuring meetings, travel, events, and day -to -day tasks are organized and executed with care and precision. The ideal candidate is detail -oriented, highly organized, and thrives in a fast -paced, fully remote environment. They're a proactive problem -solver who enjoys supporting cross -functional teams and handling a mix of administrative, logistical, and coordination work with a positive, can -do attitude. Key Responsibilities Team & Operational Support ● Provide ongoing administrative support to the Growth Strategy and Business Development/Marketing teams. ● Manage scheduling, meeting coordination, and rescheduling across multiple and complex time zones. ● Track and follow up on team action items, ensuring deadlines are met and communication flows smoothly. ● Assist with documentation, note -taking, and coordination for key internal and client meetings. Event & Logistics Coordination ● Plan and coordinate client on -sites, including scheduling, travel logistics, agendas, and materials. ● Arrange team and client lunches, both virtual and in -person, ensuring a seamless and thoughtful experience. ● Manage client gifting, including processing expenses through Divvy and handling Goody or similar vendor purchases. ● Research and coordinate vendors, venues, or services as needed to support marketing, client, or team initiatives. Ad Hoc & Occasional Support ● Occasionally assist with small personal or operational errands, such as researching a service or making phone calls. ● Support special projects or campaigns that require administrative or coordination support. Qualifications ● Proven experience as a Virtual Assistant, Administrative Coordinator, or Executive Assistant in a fast -paced, remote environment. ● Exceptional organizational and communication skills. ● Comfortable managing scheduling and logistics across multiple time zones. ● Proficient in Google Workspace, Slack, Zoom, and project management tools (e.g., Asana, Notion, or similar). ● Experience handling expenses and purchases through systems like Divvy and Goody. ● Able to maintain confidentiality and professionalism when handling sensitive information. Nice -to -Have Skills ● Experience supporting marketing, business development, or client service teams. ● Familiarity with event planning or travel coordination. ● Experience working in a fully distributed or remote -first organization. What Success Looks Like ● Growth Strategy and Business Development/Marketing teams operate smoothly and efficiently. ● Meetings, events, and client engagements are well -organized and stress -free. ● Team members trust the Virtual Assistant as a reliable, resourceful, and proactive partner who keeps operations running seamlessly

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