Virtual Assistant

6 days ago

Manila NCR Philippines Genie Academy Full time
Virtual Assistant - Job Description

I am seeking a proactive, reliable, and detail-oriented Virtual Assistant to support administrative and communication-related tasks. This role will start at 10-20 hours per week, with the potential to expand as responsibilities grow. Candidates must be available to work East Coast hours between 9:00 AM - 6:00 PM.

Key ResponsibilitiesAdministrative & Calendar Management
  • Manage and maintain multiple Google Calendars, appointments, and scheduling requests.
  • Handle repetitive administrative tasks with accuracy and consistency.
  • Maintain organized digital files, folders, and documentation.
  • Deliver assignments on time with a high level of precision.
Communication & Member Engagement
  • Monitor and respond to messages across Gmail, Slack and WhatsApp (including 20+ channels).
  • Draft professional communications and ensure timely follow-ups.
  • Coordinate outreach and engagement with members.
  • Support recruitment and retention initiatives.
Project & Operations Support
  • Assist with coordination and execution of events, meetings, and ongoing initiatives.
  • Track project progress in Trello and keep tasks updated.
  • Conduct research as needed to support decision-making.
  • Manage databases, spreadsheets, and CRM entries.
Tools & Platforms

The ideal candidate must be proficient in:

  • Trello (task tracking, updating boards, managing workflows)
  • Zoom (attend weekly calls, set up of calls, send out call invites, update invites)
  • Google Suite (Sheets, Docs, Slides, Calendar, Drive)
  • Slack (monitoring channels, creating channels, responding promptly)
  • WhatsApp (consistent monitoring and replying to multiple groups)
  • Microsoft Excel
  • CRM
  • Basic comfort with online business tools and communication platforms
Qualifications
  • Experience working directly with executives.
  • Strong written and verbal communication skills.
  • Exceptional attention to detail and accuracy.
  • Ability to work independently once given instructions.
  • Comfortable asking questions when clarification is needed.
  • Highly organized with excellent time management.
  • Able to handle repetitive tasks without needing repeated direction.
  • Positive, professional, and solutions-oriented mindset.
Ideal Candidate
  • Self-motivated and resourceful.
  • Comfortable juggling multiple tasks and communication channels.
  • Dependable, consistent, and able to anticipate needs.
  • Tech-savvy and quick to learn new tools.

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