Senior Accounts Payable Specialist

Amped HQ is growing fast

We need the best of the best to come and contribute to our staff & clients.

We are seeking an exceptional Senior AP Specialist to join our team. The successful candidate will manage and oversee the accounts payable function, ensuring timely and accurate processing of invoices and payments, and maintaining strong relationships with suppliers and internal departments.

With unprecedented client and employee retention, Amped HQ is out to disrupt the industry in opportunities for both clients and employees. Bringing together the best talent, leadership & systems while fostering real relationships, personal & professional growth, and opportunities all in a fun environment has Amped HQ taking outsourcing & the industry norm to a new level.

With our core values being, people first, innovation, and growth, you will have close proximity to senior management, access to powerful tools and resources, and growth opportunities for you to up skill in areas of your choice.

Responsibilities

• Process, upload, and code high volumes of invoices (approx. 300 per day) using an automated P2P system.
• Ensure purchase invoices are accurate, authorised, and matched to purchase orders; raise queries promptly.
• Perform supplier statement reconciliations in Excel and address any discrepancies.
• Conduct daily monitoring and management of accounts inboxes, prioritising and responding to urgent queries.
• Maintain and update procurement and finance systems accurately and in a timely manner.
• Perform mid-month and period-end supplier reconciliations.
• Support month-end and year-end close processes, including accruals and prepayments.
• Ensure accurate nominal coding and general ledger postings.
• Manage a portion of creditor ledgers and assist with trial balance reconciliation.
• Organise and manage weekly and fortnightly payment runs, including ad hoc payments as required.
• Handle supplier enquiries professionally, both via phone and email, ensuring timely resolution of issues.
• Supervise and support the AP team, including training and development of AP Clerks.
• Actively respond to and follow up on creditor-related enquiries from all levels within the organisation.
• Undertake additional finance duties as directed by senior finance management.

Requirements

• 5-7+ years of experience in Accounts Payable processing or a similar finance role.
• Proven experience working with US-based clients is strongly preferred.
• Background in hospitality (restaurants, hotels, casinos) or multi-site businesses is advantageous.
• Strong working knowledge of SAGE, Excel, and automated P2P systems - or a similar ERP.
• In-depth understanding of the accounts payable function, double-entry bookkeeping, VAT rates, nominal coding, general ledger postings, and trial balance.
• Experience handling accruals and prepayments.
• Ability to manage and process approximately 300 invoices per day while maintaining accuracy and efficiency.
• Excellent spoken and written English; professional email communication is a must.
• Comfortable and confident making phone calls to suppliers to resolve queries.
• Highly organised with the ability to multitask effectively in a fast-paced environment.
• Proactive, detail-oriented, and able to work independently while collaborating effectively with the wider team.
• Committed to continuous process improvement and operational efficiency.

Benefits

What's in it for you?

Amped HQ is growing and taking a different approach to outsourcing. With a young leadership team and a focus on delivery, the shackles are off when it comes to planning your day. We prioritize, we deliver, we have fun and we support one another. Our company goes above and beyond for their employees to ensure that there are:

• Permanent work from home
• Complete WFH equipment
• HMO coverage
• Statutory Mandatory Benefits (SSS, Pag-IBIG, Philhealth, 13th Month Pay)
• Great career development opportunities
• Flexible working environment
• Energetic international team
• Cultural focus on staff health and wellness
• Close proximity to senior management
• Focus on personal development and growth
• Yearly appraisal
• Monthly gratitude event
• Competitive salary package
• Gym Membership
• Educational Assistance Program

The application process consists of an initial interview with the Recruitment Manager, and/or an Assessment, then a final interview. Hit the Apply button if you are interested and want to learn more. We look forward to meeting you