US Support

3 days ago

Cebu City, Central Visayas, Philippines Private Advertiser Full time $90,000 - $180,000 per year
Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with a minimum of 5 years of experience supporting senior executives. The ideal candidate excels in fast-paced environments, possesses strong communication skills, and can independently manage complex schedules, confidential information, and cross-functional coordination. This role ensures smooth daily operations and helps executives stay productive, focused, and efficient.

Employment Time: Full-time

Work Set-up: Hybrid (2-3x/week, Cebu IT Park Mabuhay Tower)

Key Responsibilities
Executive Support
  • Manage complex calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
  • Screen, prioritize, and respond to emails, calls, and internal/external communications on behalf of the executive.
  • Prepare meeting agendas, presentations, reports, and action items; ensure follow-through on deliverables.
  • Organize and coordinate executive meetings, board meetings, and weekly status reviews.
Administrative & Operational Support
  • Handle expense reports, reimbursements, vendor communication, and invoice processing.
  • Maintain accurate records, documentation, and confidential files.
  • Assist with project tracking, departmental coordination, and performance reporting.
  • Support onboarding/offboarding processes for new employees as needed.
Communication & Relationship Management
  • Serve as a primary point of contact between executives, staff, clients, and partners.
  • Draft professional communications, memos, and correspondence.
  • Coordinate with internal teams across HR, Finance, Marketing, and Operations.
Travel & Event Coordination
  • Arrange domestic and international travel, including flights, accommodations, itineraries, and logistics.
  • Organize company events, team meetings, offsites, leadership retreats, or stakeholder gatherings.

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