
Administrative Head
2 weeks ago
RESPONSIBILITIES
- During the initial stages, focus on setting up the office in Philippines.
- Oversee the day-to-day Administrative Support and coordination for the firm, business partners and its affiliates.
- Manage relationship with Japanese-speaking business partners and ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Anticipate the support needs of the Operations Teams and proactively solve problems and/or independently handle issues as necessary.
- Participate in developing, implementing and maintaining policies, objectives, short-and long-range planning.
- Implement administrative systems, workflows and policies to drive efficiency.
- Monitor and coordinate all programs and activities, providing regular updates to key stakeholders.
- Participate in planning, directing, and coordination of employees of the firm and its affiliates.
- Identify performance gaps and potential performance interventions.
- Organize events, schedule meetings, and make travel arrangements.
- Help manage the supply chain of the firm and its affiliates, including monitoring of inventory of office supplies and the purchasing of new materials with attention to budgetary constraints.
- Organize and supervise other office activities.
ESSENTIAL REQUIREMENTS
- Bachelor's degree in Business Administration, Management, or related field
- Minimum 4 years of administrative management experience
Proven experience in office setup and operations management
Business-level Japanese proficiency for partner communication
- Fluent English communication skills, both written and verbal
Technical Skills:
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Experience with project management software and administrative systems
- Knowledge of inventory management systems preferred
Leadership Experience:
Minimum 2 years supervising and coordinating teams
- Experience in policy development and implementation
- Demonstrated ability to manage multiple stakeholders and cross-functional teams
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