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Administrative Head

2 weeks ago

Ayala Alabang, National Capital Region, Philippines Happy Hour Consulting Inc Full time ₱900,000 - ₱1,200,000 per year

RESPONSIBILITIES

  • During the initial stages, focus on setting up the office in Philippines.
  • Oversee the day-to-day Administrative Support and coordination for the firm, business partners and its affiliates.
  • Manage relationship with Japanese-speaking business partners and ensure the smooth and adequate flow of information within the company to facilitate other business operations.
  • Anticipate the support needs of the Operations Teams and proactively solve problems and/or independently handle issues as necessary.
  • Participate in developing, implementing and maintaining policies, objectives, short-and long-range planning.
  • Implement administrative systems, workflows and policies to drive efficiency.
  • Monitor and coordinate all programs and activities, providing regular updates to key stakeholders.
  • Participate in planning, directing, and coordination of employees of the firm and its affiliates.
  • Identify performance gaps and potential performance interventions.
  • Organize events, schedule meetings, and make travel arrangements.
  • Help manage the supply chain of the firm and its affiliates, including monitoring of inventory of office supplies and the purchasing of new materials with attention to budgetary constraints.
  • Organize and supervise other office activities.

ESSENTIAL REQUIREMENTS

  • Bachelor's degree in Business Administration, Management, or related field
  • Minimum 4 years of administrative management experience

  • Proven experience in office setup and operations management

  • Business-level Japanese proficiency for partner communication

  • Fluent English communication skills, both written and verbal

  • Technical Skills:

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

  • Experience with project management software and administrative systems
  • Knowledge of inventory management systems preferred

  • Leadership Experience:

  • Minimum 2 years supervising and coordinating teams

  • Experience in policy development and implementation
  • Demonstrated ability to manage multiple stakeholders and cross-functional teams