Accountant / Finance Officer

5 hours ago

Quezon City, National Capital Region, Philippines Discover Group of Travel Services Inc. Full time ₱4,000,000 - ₱5,000,000 per year

Job Description:

A Finance Officer in a travel agency company is responsible for managing financial transactions, bookkeeping, handling cash and credit card purchasing, and ensuring accurate and timely record-keeping. They handle various financial tasks related to payments, banking, client accounts, and provide support in resolving finance-related concerns.

Key Tasks and Responsibilities:

Monitor/Acknowledge Payments:

  • Keep track of incoming payments from clients, vendors, and partners. Ensure that all payments are properly acknowledged and recorded.

Record Payment:

  • Maintain an organized record of all financial transactions, including payments received, invoices, and receipts. Update the company's financial systems and databases accordingly.

Bookkeeping:

  • Perform day-to-day bookkeeping tasks, such as recording financial transactions, maintaining the general ledger, reconciling bank statements, and preparing financial reports.

Handling Cash and Credit Card Purchasing:

  • After establishing trust and upon authorization, handle cash and credit card transactions for purchasing expenses related to the travel agency's operations. Adhere to company policies and procedures regarding cash handling and credit card usage.

Update Bank Details and Visa Accounting Sheet:

  • Keep bank account information up-to-date and accurately maintain the visa accounting sheet, ensuring the records align with the company's financial operations.

Input New Clients to Client Installment Sheet:

  • Enter information of new clients into the client installment sheet, which tracks client payments and installment plans.

Forward New Clients to Visa and Reservation:

  • Collaborate with the visa and reservation departments to ensure that new clients are promptly attended to and their requirements are addressed.

Issue PR (Purchase Request), AR (Accounts Receivable), and OR (Official Receipt):

  • Generate and issue purchase requests, accounts receivable documents, and official receipts for financial transactions, adhering to the company's policies and procedures.

Deposit Cheque/Cash to Bank:

  • Handle cash and cheque deposits from clients and other sources. Safely deposit the funds into the company's designated bank accounts.

Send Bank Details of Refund Clients:

  • Provide bank account details to clients who are eligible for refunds, ensuring a smooth and secure refund process.

Answer Finance-Related Concerns:

  • Respond to inquiries and concerns related to finance from clients, employees, and other stakeholders. Provide accurate and helpful information, and assist in resolving any financial issues that may arise.

Send Package Tour Payment Reminders:

  • Send timely payment reminders to clients who have booked package tours, ensuring that payment deadlines are met.

Check Payment Status:

  • Regularly verify the status of payments received, ensuring that all transactions are properly recorded and reconciled with the company's financial records.

Bookkeeping Tasks:

  • Perform various bookkeeping tasks, such as recording expenses, maintaining accounts payable, preparing financial statements, and assisting in the preparation of budgets.

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