
Procurement Admin
2 days ago
Purchase Requisition & Order Processing
Prepare and process purchase requisitions (PRs) and purchase orders (POs) in line with company policies.
- Verify accuracy of requisitions, supplier details, and pricing before processing.
Monitor PR and PO approvals and follow up on pending requests.
Supplier Coordination
Liaise with vendors and suppliers regarding quotations, delivery schedules, and required documentation.
- Assist in supplier onboarding by coordinating necessary requirements and ensuring compliance with company standards.
Maintain updated supplier database and contact information.
Documentation & Record Management
Maintain accurate records of procurement documents, contracts, and transactions.
- Ensure proper filing and documentation for audit and compliance purposes.
Prepare reports on purchase activities, cost analysis, and supplier performance.
Payment & Invoice Support
Coordinate with finance for timely processing of invoices, payments, and reconciliations.
- Monitor delivery receipts, billing statements, and related procurement documents.
Track payment status with suppliers and resolve discrepancies when necessary.
Monitoring & Reporting
Track and update procurement status reports (PRs, POs, delivery status).
- Monitor budget utilization for purchases and highlight variances.
Provide administrative support for procurement-related projects and initiatives.
Compliance & Policy Adherence
Ensure that all procurement activities comply with company policies and procedures.
Support internal and external audit requirements by providing necessary procurement records.
General Administrative Support
Assist the procurement team in scheduling meetings, preparing presentations, and handling correspondence.
- Support process improvements to streamline procurement activities.
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