Project Coordinator

Job Title: Project Coordinator

Department: Programming

Division: Programme Implementation

Area of Responsibility (AOR): Maguindanao, ZAMBASULTA, Lanao, SGAs

Duty Station: Cotabato City

Line Manager: Program Manager

Line Management Responsibility: Protection Officer, M&E Officer, Finance Assistant

Position Type: Full-time (100%)

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world's response to conflict situations.

OVERVIEW

Nonviolent Peaceforce (NP) is an international, non-governmental organization based in Geneva, Switzerland, that has been working in the Philippines since 2007 to protect civilians and strengthen local peace structures through Unarmed Civilian Protection (UCP). As part of the GFFO-funded BRAVE Project, NP collaborates with local civil society and conflict-affected communities across BARMM and adjacent provinces - including Maguindanao del Sur, Maguindanao del Norte, Lanao del Sur, SGA, Basilan, Sulu, and Tawi-Tawi – to deter violence and build sustainable protection mechanisms. NP's work includes providing protective accompaniment to at-risk civilians and organizations, monitoring and reporting on safety concerns raised by community members, facilitating safe spaces for inclusive dialogue and community-led conflict resolution, supporting the creation of Early Warning and Early Response (EWER) systems, and training local leaders and networks in UCP methodologies. Through these efforts, NP helps ensure that civilian protection remains central to peacebuilding and social cohesion initiatives in conflict-affected areas supported by the GFFO.

JOB SUMMARY

Under the supervision of the Program Manager, the Project Coordinator (PC) ensures the effective, timely, efficient, and context-sensitive delivery of activities under the BRAVE Project. The PC oversees day-to-day field-level operations, guides National Protection Officers (NPOs), coordinates with local communities and stakeholders, and ensures compliance with NP's Unarmed Civilian Protection (UCP) approach and GFFO donor requirements. The PC serves as NP's primary representative in local coordination forums, manages field teams, and oversees operational areas such as planning, reporting, safety and security, finance, administration, and strategic engagement to support the overall success of the project.

The Project Coordinator will lead the implementation of the project. This role requires strong technical, coordination, and leadership capabilities to ensure that project activities are effectively planned, executed, monitored, and reported in accordance with donor agreements, NP's strategic goals, and humanitarian principles. The PC serves as NP's primary representative in local coordination forums, manages field teams, and oversees operational areas such as planning, reporting, safety and security, finance, administration, and strategic engagement to support the overall success of the project.

The Project Coordinator will be based in Cotabato City with periodic field travel and will oversee a multidisciplinary team comprising of protection officer, monitoring and evaluation (M&E) officer, and finance assistant. S/he will also serve as the primary liaison with donors, local stakeholders, and partner organizations and government agencies.

KEY RESPONSIBILITIES

Strategy Implementation

• Lead the planning, execution, and monitoring of the Project, in alignment with NP's operational standards and donor partnership agreements.
• Develop and manage monthly activity plans and budget forecasts to ensure timely and cost-effective implementation.
• Consolidate monthly, quarterly, and annual reports, ensuring adherence to NP and donor reporting standards.
• Work closely with the M&E Officer to assess project impact and integrate lessons learned into adaptive programming.
• Support the Program Manager in organizing and coordinating the overall operational activities of the project.

Monitoring, Evaluation and Reporting

• Oversee accurate and timely data collection and documentation of field activities, supporting evidence-based programming.
• Collaborate with the M&E Officer to use data for tracking progress against targets and for learning purposes.
• Prepare and submit regular reports on project activities, outcomes, and challenges to the Programme Manager and relevant stakeholders.

Information Management and Knowledge Sharing

• Ensure proper digital and physical filing of field documentation, including attendance sheets from training sessions, meetings, and activities records and reports.
• Maintain and update field-level databases (protection activities, beneficiary details, case tracking, or other relevant data), ensuring data security and confidentiality.
• Generate reports from the databases to support monitoring, evaluation, and decision-making processes.
• Share key insights, challenges, and best practices with the Programme Manager and project team to enhance overall impact.

Strategic Relations and Representation

• Build and maintain strong, collaborative relationships with local authorities, civil society organizations, community leaders, peace process actors, and other stakeholders.
• Represent NP at local government meetings, coordination forums, inter-agency meetings, and community consultations.
• Advocate for the project's objectives and ensure donor visibility following GFFO guidelines.
• Respond constructively to stakeholder feedback in a timely manner to strengthen accountability and community trust.

Safety and Security Management

• Monitor and assess the security environment continuously and update the Programme Manager and field teams on potential risks.
• Enforce adherence to NP's security protocols and lead local incident response as needed.
• Provide regular written security situation reports and security briefings and contribute to a culture of safety and preparedness.

Team Management and Capacity Building

• Supervise project staff including the Protection Officer, M&E Officer, and Finance Assistant, ensuring they are supported, motivated, and aligned with project goals.
• Provide guidance on weekly and monthly work planning and problem-solving in project implementation.
• Lead regular team meetings and facilitate learning exchanges to strengthen staff capacities, particularly in protection, gender programming, and community engagement.
• Ensure full compliance of the team with NP's Human Resources policies, including those outlined in the Global Employee Handbook, Code of Conduct, and the Safeguarding Children and Vulnerable Adults Policy.
• Monitor and ensure timely submission of timesheets, performance evaluations, and other HR-related documentation in coordination with the HR department.
• Promote a positive, inclusive, respectful, and gender-sensitive working environment, fostering collaboration, accountability, and professional growth among team members.

Financial and Administrative Oversight

• Monitor field expenditures against the approved budgets, and ensure compliance with NP and GFFO financial regulations.
• Coordinate with the Programme Manager to prepare monthly financial forecasts and timely liquidation reports.
• Manage logistics, procurement, and administrative needs for field activities, coordinating closely with relevant colleagues in the PMO.
• Oversee the organization of local events, stakeholder meetings, and training sessions, ensuring logistical requirements are met efficiently.

Duties Applicable to all staff

• Actively work towards the achievement of the goals and mandate of Nonviolent Peaceforce.
• Abide by and work in accordance with Nonviolent Peaceforce values and principles as provided in the Global Employee Handbook and existing policies.
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

QUALIFICATIONS AND COMPETENCIES

• Bachelor's degree in peace studies, development, social sciences, or related field.
• Minimum 3–5 years of field coordination or project management experience in humanitarian, peacebuilding, or development programs.
• Strong leadership, organizational, and facilitation skills.
• Proven ability to work effectively with local communities, government stakeholders, and partners.
• Experience in financial oversight, security management, and team supervision.
• Commitment to NP's UCP approach, conflict sensitivity, and inclusive practices.

PREFERRED QUALIFICATIONS

• Postgraduate degree in Human Rights, Peacebuilding, Conflict Transformation, or relevant field.
• Certificate or diploma course in peace building, conflict transformation or nonviolent peacekeeping.
• Post-conflict/conflict area experience.
• Experience in community organizing/mobilization.
• Previous experience with armed groups, military, or local/national authorities.

SKILLS AND COMPETENCIES

• Excellent project planning, implementation, and evaluation skills
• Strong written and verbal communication and report writing abilities
• Strategic thinker with problem-solving and analytical capabilities
• Fluency in English and proficiency in a local language or dialect
• Good command of Microsoft Office applications
• Able to work independently and in diverse teams

WORKING CONDITIONS

• This is a field-based position requiring travel across Bangsamoro areas.
• The role requires strict adherence to NP safety protocols and cultural sensitivity.

APPLICATION PROCESS

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page) through our website, detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
• Address application to:
  • DELSY RONNIE
  • Head of Mission
    
  • Nonviolent Peaceforce
• The closing date for applications is Thursday, 28th August 2025
• Candidates may be selected before the closing date; apply early
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.
NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE 

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.