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Property Administration
2 weeks ago
We're looking for a highly organized Property Administration & Operations Coordinator to oversee the daily operations of a U.S.-based residential property portfolio. This role includes managing an apartment building with 8 units and 6 single-family homes, all handled remotely. The ideal candidate has proven property management experience, excellent communication skills, and the ability to balance both operational and administrative responsibilities with accuracy and efficiency.
Key Responsibilities
- Supervise day-to-day property operations in coordination with property management companies
- Oversee timely payment of city taxes, HOA fees, and other property-related expenses
- Maintain up-to-date Excel spreadsheets for financial tracking and reporting
- Prepare accurate financial and accounting reports for review
- Coordinate repairs and maintenance by working with contractors and vendors
- Communicate with tenants on property-related issues when required
- Conduct property status checks at the beginning, middle, and end of each month
- Research and evaluate potential real estate investment opportunities
- Handle administrative tasks that support portfolio management and operations
Qualifications & Experience
- Proven background in U.S. property management or real estate operations
- Strong Excel proficiency and comfort with data management tools
- Excellent English communication skills (written and verbal)
- Experience collaborating with property management companies, contractors, and vendors
- Ability to work independently and prioritize multiple responsibilities
- Detail-oriented with a strong focus on accuracy
- Experience with financial reporting and administrative documentation
Preferred Skills
- Knowledge of U.S. real estate regulations and tax obligations
- Familiarity with property management software systems
- Understanding of rental operations and tenant relations
- Availability to work hours aligned with U.S. time zones
Why Join Us
- Manage a growing real estate portfolio while working remotely
- Opportunities for professional growth and expanded responsibilities
- Work directly with clients in a collaborative, supportive environment
- Contribute to property acquisition research and future expansion projects
