ap/ar staff

3 days ago

San Pedro, Calabarzon, Philippines PETROPLAS TRADING INCORPORATED Full time
Key Responsibilities:

Accounts Receivable (AR) Responsibilities:

  1. Invoicing:

  2. Generate and issue invoices to customers in a timely manner, ensuring accuracy and compliance with contractual terms.

  3. Follow up on overdue invoices and resolve billing discrepancies with customers.

  4. Receivables Management:

  5. Monitor and manage customer accounts, ensuring payments are made on time.

  6. Perform daily, weekly, and monthly cash application tasks.
  7. Record and apply customer payments accurately to appropriate accounts.

  8. Collections:

  9. Initiate collection efforts for overdue accounts through calls, emails, and correspondence.

  10. Coordinate with the collections department, if applicable, to resolve overdue payments.

  11. Account Reconciliation:

  12. Reconcile AR sub-ledger to the general ledger on a regular basis.

  13. Investigate and resolve discrepancies in customer accounts.

  14. Reporting:

  15. Prepare regular AR reports, including aging reports, and present them to management.

  16. Assist in month-end and year-end closing activities related to accounts receivable.

Accounts Payable (AP) Responsibilities:

  1. Invoice Processing:

  2. Review, verify, and process invoices from suppliers and vendors.

  3. Ensure that all invoices are properly matched with purchase orders and delivery receipts before processing.

  4. Payment Processing:

  5. Process and schedule payments to vendors in a timely manner to ensure that all invoices are paid within the agreed terms.

  6. Assist in preparing and reconciling payment runs, including ACH, wire, and check payments.

  7. Vendor Relations:

  8. Communicate with vendors to resolve billing disputes, discrepancies, or inquiries.

  9. Maintain a positive and professional relationship with vendors and suppliers.

  10. Expense Reporting:

  11. Review and validate employee expense reports for accuracy, ensuring that all expenses comply with company policies.

  12. Account Reconciliation:

  13. Reconcile AP sub-ledger to the general ledger on a regular basis.

  14. Assist in resolving discrepancies and investigate any variances in accounts payable.

  15. Reporting:

  16. Generate AP aging reports and provide them to management for review.

  17. Assist with month-end and year-end closing activities related to accounts payable.

Specific Skills (AR):

  • Familiarity with invoicing systems and AR collection techniques.
  • Experience in managing customer accounts and collections processes.

Specific Skills (AP):

  • Knowledge of accounts payable processing and vendor management.
  • Familiarity with payment processing systems and reconciliation procedures.
Education and Experience:

  • Education:

  • Bachelor's degree in Accounting, Finance, or related field is preferred.

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