Personal Assistant
2 weeks ago
Key Responsibilities Life & Household Admin ● Handle recurring renewals and applications (e.g., neighborhood parking permits, caregiver permits ● Manage returns (e.g., Amazon): generate labels, schedule drop-offs/pickups, track refunds ● Pay/appeal parking tickets per instructions; retain receipts and confirmations ● Book and manage personal appointments (e.g., 6-month haircut cadence via online portals), following client preferences and blackout dates ● Order groceries via Amazon Fresh/other services; schedule weekly laundry pick-up/drop-off ● Source and purchase gifts; track occasions and reminders. Scheduling & Coordination ● Work around a work-only calendar by sending invite holds from a dedicated assistant email (client will accept to add to calendar). ● Maintain a shared, prioritized task list/queue; surface what's due today/this week; set reminders ● Coordinate with the client's work EA when physical mail/printing is needed (e.g., prepare PDFs, instructions; request mailing ● Support spouse/family requests as a shared family PA (light coordination, forms, bookings
Documentation & Systems ● Create simple SOPs/checklists for repeatables (returns, permits, bookings ● Maintain a log of expenses, confirmations, delivery windows, and open items ● Suggest workflow improvements and tools; implement with minimal oversight
Must-Have Qualifications ● 3–4+ years as a PA/EA/VA supporting U.S./global clients ● Exceptional organization, follow-through, and anticipation of needs ● Fluent written/spoken English; clear, concise communicator ● Strong web/app fluency: online portals, booking systems (e.g., Square), Google Workspace/Outlook, PDFs, e-sign tools ● Comfortable handling sensitive information (PII/payment data) with strict discretion; familiarity with secure practices (password managers, VPN ● Proactive, resourceful problem-solver who can operate with minimal instruction and ask smart clarifying questions. Nice-to-Haves ● Experience acting as a family PA (supporting spouses/households ● Familiarity with Amazon Fresh/Instacart and common U.S. service apps ● Light budgeting/receipt tracking experience ● Bay Area context awareness (helpful but not required
Success Looks Like ● Recurring tasks are completed on time without reminders; no missed renewals ● Calendar holds arrive with accurate context and are accepted on first pass ● Returns, payments, and deliveries are handled end-to-end with zero follow-up needed ● The client's task queue stays short, clear, and prioritized; "open loops" are closed quickly Why Join Assist World?
% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM
-
South Africa, Philippines Assist World Full time ₱40,000 - ₱60,000 per yearAbout the role A hands-on founder/co-founder needs a Executive Assistant / Personal Assistant who can take ownership of slide creation, crisp written communication (often writing/sending on behalf of the founder), light marketing tasks, and structured research—plus select private-life tasks. You'll turn direction and outlines into polished deliverables...
-
Virtual Assistant – Event
22 hours ago
South Africa, Philippines Assist World Full time ₱12,000 - ₱24,000 per yearAbout the Role We are seeking a versatile and proactive Virtual Assistant to support a business leader with event coordination, personal administration, and task management. The ideal candidate will be highly adaptable, tech-savvy, and eager to learn new tools—including AI systems like Notion—while providing reliable organizational support. This...
-
Executive Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱900,000 - ₱1,200,000 per yearJob Description You'll be the founder's right hand, blending executive assistance, personal support, and light ops. Start PT with a clear path to FT as scope expands. Core Responsibilities Executive Support Email calendar management (Google Workspace), daily triage, priority tagging, and follow-ups Meeting prep: agendas, reference material,...
-
Senior Executive Assistant
22 hours ago
South Africa, Philippines Assist World Full time ₱900,000 - ₱1,200,000 per yearJob Description Support a high-travel entrepreneur across multiple ventures with end-to-end executive support You'll own scheduling, travel, communications, and personal logistics while building light processes that keep fast-moving work organized. The role demands excellent judgment, rapid context-switching, and mature ownership of outcomes Key...
-
Outreach & Marketing Virtual Assistant
22 hours ago
South Africa, Philippines Assist World Full time ₱120,000 - ₱360,000 per yearAbout the Company A growing media production business specializing in commercials, advertising, photography, and event coverage is looking for a detail-oriented and proactive Outreach & Marketing Virtual Assistant. The company works with a wide range of local businesses, offering creative visual solutions to help brands stand out. The ideal candidate will...
-
Executive Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱10,000 - ₱12,000 per yearOverview We are seeking a highly organized and proactive Executive Virtual Assistant to support the founder of a fast-growing social media and content creation company. This role is ideal for someone who thrives in a fast-paced environment, can think two steps ahead, and is comfortable managing both business and administrative tasks. The right candidate...
-
Executive Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱900,000 - ₱1,200,000 per yearRole Overview CPS Capital is hiring a hybrid Executive Assistant with light bookkeeping/finance operations to support the corporate side of the firm. You'll manage inbox and calendar workflows, coordinate logistics, and own recurring admin programs (e.g., quarterly cybersecurity training). You'll also assist with finance tasks in Xero—from bill entry and...
-
Medical Office Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱150,000 - ₱300,000 per yearMust-Haves Experience with EMR (Electronic Medical Records) software – patient scheduling and record management. Medical office background – comfortable with direct patient communication via phone. Call handling skills – answering phone calls, voicemails, and patient inquiries. Proficiency with integrated fax systems for sending and receiving...
-
Executive Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱24,000 - ₱36,000 per yearAbout the Role We're looking for a proactive, experienced right hand to the Founder—someone who keeps projects moving, turns scattered ideas into organized plans, and supports day-to-day e-commerce/marketing operations. You'll help us track what's working, keep Shopify fresh, and make sure nothing falls through the cracks. This is not a heavy...
-
Executive Assistant — Real Estate
2 weeks ago
South Africa, Philippines Assist World Full time ₱900,000 - ₱1,200,000 per yearJob Description Provide high-level executive support across a national real estate portfolio and multiple nonprofit/board commitments. Own calendar, email organization, scheduling, and travel—with a strong emphasis on building systems that reduce executive time on repetitive tasks (e.g., inbox triage and filing rules Priorities Inbox Under Control:...
