Personal Assistant
2 weeks ago
Key Responsibilities Life & Household Admin ● Handle recurring renewals and applications (e.g., neighborhood parking permits, caregiver permits ● Manage returns (e.g., Amazon): generate labels, schedule drop-offs/pickups, track refunds ● Pay/appeal parking tickets per instructions; retain receipts and confirmations ● Book and manage personal appointments (e.g., 6-month haircut cadence via online portals), following client preferences and blackout dates ● Order groceries via Amazon Fresh/other services; schedule weekly laundry pick-up/drop-off ● Source and purchase gifts; track occasions and reminders. Scheduling & Coordination ● Work around a work-only calendar by sending invite holds from a dedicated assistant email (client will accept to add to calendar). ● Maintain a shared, prioritized task list/queue; surface what's due today/this week; set reminders ● Coordinate with the client's work EA when physical mail/printing is needed (e.g., prepare PDFs, instructions; request mailing ● Support spouse/family requests as a shared family PA (light coordination, forms, bookings
Documentation & Systems ● Create simple SOPs/checklists for repeatables (returns, permits, bookings ● Maintain a log of expenses, confirmations, delivery windows, and open items ● Suggest workflow improvements and tools; implement with minimal oversight
Must-Have Qualifications ● 3–4+ years as a PA/EA/VA supporting U.S./global clients ● Exceptional organization, follow-through, and anticipation of needs ● Fluent written/spoken English; clear, concise communicator ● Strong web/app fluency: online portals, booking systems (e.g., Square), Google Workspace/Outlook, PDFs, e-sign tools ● Comfortable handling sensitive information (PII/payment data) with strict discretion; familiarity with secure practices (password managers, VPN ● Proactive, resourceful problem-solver who can operate with minimal instruction and ask smart clarifying questions. Nice-to-Haves ● Experience acting as a family PA (supporting spouses/households ● Familiarity with Amazon Fresh/Instacart and common U.S. service apps ● Light budgeting/receipt tracking experience ● Bay Area context awareness (helpful but not required
Success Looks Like ● Recurring tasks are completed on time without reminders; no missed renewals ● Calendar holds arrive with accurate context and are accepted on first pass ● Returns, payments, and deliveries are handled end-to-end with zero follow-up needed ● The client's task queue stays short, clear, and prioritized; "open loops" are closed quickly Why Join Assist World?
% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM
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