Executive & Personal Assistant (Slides / Comms / Research)
2 weeks ago
About the role
A hands-on founder/co-founder needs a Executive Assistant / Personal Assistant who can take ownership of slide creation, crisp written communication (often writing/sending on behalf of the founder), light marketing tasks, and structured research—plus select private-life tasks. You'll turn direction and outlines into polished deliverables quickly and keep workstreams organized as the company scales.
What you'll do Business support
● Build and format PowerPoint/Google Slides decks from founder outlines (clean structure, visuals, speaker notes).
● Draft and send emails on behalf of the founder (prospects, partners, investors); manage templates and follow-ups.
● Light marketing support: tidying copy for one-pagers, website sections, or occasional social posts (e.g., LinkedIn).
● Research: vendors, prospects, market snapshots, conference shortlists; synthesize findings into concise briefs.
● Meeting prep: agendas, background docs, talking points; capture and circulate action-oriented notes.
● Keep tasks moving: simple trackers/kanban, status updates, and deadline reminders.
Personal support
● Discreet assistance with personal logistics (appointments, bookings, renewals, returns).
● Travel coordination as needed (itineraries, changes, check-ins).
● Occasional household/admin errands that can be handled online.
Ways of working
● Operate with CET/CAT overlap; be responsive during agreed hours.
● Maintain impeccable confidentiality and judgment; represent the founder's tone and brand accurately.
● Proactively suggest smarter workflows, templates, or automations to save time.
Must-have qualifications
● 3+ years as an EA/PA or VA supporting a founder/executive in a fast-moving environment.
● Excellent written English; able to draft investor- and client-facing emails and slide copy in the founder's voice.
● Advanced PowerPoint/Slides skills (layout, master slides, charts, visuals).
● Proven desk research chops with clear synthesis (1–2 page briefs, bullets, sources).
● Highly organized, detail-sure, and comfortable juggling shifting priorities.
● Professionalism, discretion, and comfort communicating on behalf of an executive.
Nice to have
● Experience in B2B tech, hardware, or maritime/transport domains.
● Light design sense (icons, simple diagrams, image sourcing) and LinkedIn publishing basics.
● Tools: Microsoft 365, Google Workspace, Notion/Trello/Asana, Canva, basic CRM familiarity (HubSpot, etc.).
● Familiarity with Scandinavian business culture/time zones.
Success in 30–60 days
● A reusable deck template and 2–4 investor/sales decks produced with minimal iteration.
● Inbox and message templates set; on-behalf emails sent reliably with the right tone and follow-ups tracked.
● Research pipeline established (requests → brief → decision); 3–5 concise briefs delivered.
● Lightweight task/priority tracker live; weekly summary to founder (what moved, what's blocked, next week).
$800 - $1,100 a monthWhy Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
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