Executive Assistant
1 week ago
Key Responsibilities Executive & Admin Support ● Inbox management: triage, flag priorities, file to folders, draft/respond where appropriate ● Calendar & logistics: schedule internal/external meetings, book personal/team appointments, restaurant reservations, and light travel ● Meeting support: prepare agendas, capture notes/action items, track follow-ups ● Compliance programs: coordinate and track quarterly cybersecurity training completion ● Documentation: format proposals, memos, and presentations; maintain shared folders and version control
Finance & Accounting Support (Xero) ● AP/AR & bills: download statements/bills, enter and code expenses, attach backup ● Bank feeds & reconciliations: import bank feeds, reconcile transactions daily/weekly ● Intercompany reconciliations: prepare schedules and resolve variances ● Payments: compile payment runs; prepare domestic/international wires for approval ● Investor ops: mail merge & issue capital calls, shepherding the end-to-end process until repeatable ● Reporting: build/refresh workbooks, management reports, and fundraising dashboards (clear charts that tie logically to the numbers ● Audit prep: assemble workpapers, pull support, and respond to PBC lists
Must-Have Qualifications 3–5+ years in EA/operations roles supporting executives in finance, PE/VC, or professional services. Accounting literacy: understands debits/credits; comfortable formatting financial statements and tying schedules to the GL. Hands-on Xero experience (bank feeds, coding, reconciliations, bills, basic reporting). Advanced spreadsheets (Excel/Google Sheets): lookups, pivots, reconciliation techniques, clean charting. Meticulous attention to detail, superb follow-through, and strong written English. High discretion with sensitive financial and investor information; familiarity with secure workflows (password managers, VPN, MFA). Proactive, organized, and comfortable operating with minimal supervision on shifting priorities Nice-to-Haves Experience in private equity, fund administration, or audit (PBC and intercompany familiarity). Capital call / investor relations workflows. Mail merge tools, Doc generation, and e-signature coordination. Dashboarding/BI exposure (e.g., building simple KPI packs) Success in 90 Days Inbox and calendar are predictable and low-friction; exec receives daily priorities. Quarterly cyber-training is automated and tracked to 100% completion. Bank feeds and key accounts are reconciled on cadence; open items are aged and resolved. Capital-call mail merges and wire packages run cleanly with documented SOPs. Management reports and fundraising dashboards are accurate, timely, and readable. Tools You'll Use Xero Excel/Google Sheets Google Workspace/MS Office Secure file storage Password manager Basic mail-merge utilities. Why Join Assist World?
% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM
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