Purchasing Assistant

Job Summary:

The Purchasing Assistant plays a vital role in the procurement process by providing administrative support to the purchasing department. This position involves assisting with purchase orders, vendor communication, inventory management, and other related tasks to ensure efficient and timely procurement of goods and services.

Key Responsibilities:

• Assist with Purchase Orders:
• Generate and process purchase orders in accordance with established procedures and policies.
• Verify accuracy of purchase orders, including item descriptions, quantities, and pricing.
• Coordinate with vendors and suppliers to confirm order details, delivery schedules, and pricing negotiations.
• Vendor Management:
• Maintain vendor databases, including contact information, pricing agreements, and performance evaluations.
• Communicate with vendors regarding product availability, pricing discrepancies, and order status updates.
• Assist in evaluating vendor proposals and conducting vendor research as needed.
• Inventory Management:
• Monitor inventory levels and assist in maintaining optimal stock levels to meet operational needs.
• Coordinate with warehouse personnel to track incoming shipments and reconcile discrepancies.
• Conduct periodic inventory audits and assist in identifying obsolete or excess inventory for disposition.
• Documentation and Recordkeeping:
• Maintain accurate records of purchase orders, invoices, contracts, and other procurement-related documents.
• Ensure compliance with internal policies, as well as regulatory requirements, regarding documentation and record retention.
• Assist in preparing reports and analyses related to purchasing activities, budget variances, and cost savings initiatives.
• Administrative Support:
• Provide administrative support to the purchasing team, including filing, data entry, and correspondence management.
• Assist in coordinating meetings, scheduling appointments, and making travel arrangements for purchasing personnel.
• Perform other duties and special projects as assigned by the purchasing manager or supervisor.

Qualifications and Skills:

• High school diploma or equivalent; associate's or bachelor's degree in business administration, supply chain management, or related field preferred.
• Proven experience in a purchasing, procurement, or administrative role, preferably in a corporate or manufacturing environment.
• Strong organizational skills with attention to detail and ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with vendors, suppliers, and internal stakeholders.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with purchasing software or ERP systems.
• Ability to work independently and collaboratively within a team environment, demonstrating flexibility and adaptability to changing priorities.

Employment Type:

This position is typically full-time, although part-time opportunities may be available depending on organizational needs.

Salary and Benefits:

Salary for Purchasing Assistants can vary depending on factors such as experience, education, and geographic location. Benefits may include health insurance, Treston Gym membership, Company events, paid time off, and professional development opportunities.

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Gym membership
• Health insurance
• Promotion to permanent employee

Ability to commute/relocate:

• Taguig City: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Experience:

• Purchasing: 1 year (Required)

Work Location: In person