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Proposal/Bid Associate Manager
2 weeks ago
At DXC Technology, we believe strong connections and community are key to our success. Our work model prioritizes in-person collaboration while offering flexibility to support wellbeing, productivity, individual work styles, and life circumstances. We're committed to fostering an inclusive environment where everyone can thrive.
Summary
Proposal Managers co-ordinate and produce the proposal (RFI, ITT, RFP etc.) response. Proposal Managers work collaboratively with Bid Managers, Bid Writers and Graphic Designers and the wider pursuit team to produce a response that is complete and compliant to the prospective client's proposal requirements. Integral to the effective operation of the proposal team, Proposal Managers have the ability to work effectively under pressure and to challenging deadlines.
Responsibility
Proposal Planning
Analyse tender documentation to determine the prospective client's requirements as to how a proposal needs to be structured, produced and submitted
Create a responsibility matrix which lists the key response sections needing to be developed and returned to the prospective client
Work with the Bid Manager to define and agree proposal milestones and targeted delivery dates of draft and final content
Create response templates based on the prospective client's requirements, and split the response templates by section to facilitate content development my multiple authors on SharePoint
Customising the structure and format of response templates including headers and footers
Act as a backup to the Bid Manager in administering permissions and customising the Bid Response folder structure on SharePoint
Proposal Development
Communicate RFP response requirements and deadlines at kick-off or as part of a Writers' Workshop session
In conjunction with the Bid Manager, identify and escalate missing content
Participate in regular pursuit team calls to provide a summary of progress made, level of completion and to escalate any issues preventing progress
Preparation for Delivery
On instruction from the Bid Manager lock down the response documents in readiness for final editing, formatting and document production activities
Complete a proof edit against the final deliverables including spelling and grammar checks
Update the final deliverables with the cover artwork and graphics that have been reworked by the Graphics Design team
Add and check cross references, figure and table captions throughout the response, including references to appendices and between response documents
Remove work-in-progress comments, tracked changes and white space
Format final document deliverables for consistency and according to the prospective client's production requirements or if not specified, according to DXC's own branding and style guidelines
Produce and package final document according to prospective client's delivery requirements (e.g. PDF, print, bind, USB etc.)
Participate in page turn production quality checks along with Bid Manager and Sales Leader and remediate any production flaws
Upload final deliverables into the Final Response folder on SharePoint and handover to Bid Manager and Sales Leader in readiness for submission
