Credit Administrator

JOB PROFILE / REQUIREMENTS:

● Education: Bachelor's degree in Finance, Economics, Business Administration, or Accounting

● Experience: Preferably with experience in credit operations, loan documentation, or related banking functions. Prior work in credit administration or lending support roles is an advantage.

● Knowledge & Skills:

o Strong understanding of credit processes, documentation, and risk assessment.

o Proficient in MS Office and Google applications (Word, Excel, PowerPoint) and other relevant banking systems.

o Excellent attention to detail and accuracy in data management and document handling.

o Strong mathematical, analytical, and problem-solving skills.

o Effective written and verbal communication skills for report preparation and coordination with internal departments.

● Work Ethic & Personal Traits:

○ Demonstrates integrity, confidentiality, and professionalism in handling client information.

○ Highly organized, detail-oriented, and able to deliver timely, error-free outputs with minimal supervision.

○ Capable of multi-tasking and meeting deadlines in a fast-paced environment.

○ Team-oriented with the ability to collaborate and motivate others while maintaining accountability for assigned tasks.

KEY RESPONSIBILITIES:

The Credit Documentation and Monitoring Officer plays a vital role in ensuring the accuracy, completeness, and regulatory compliance of all loan-related documentation within the Bank. This position supports the lending operations by maintaining well-organized borrower records, safeguarding collateral documents, and ensuring all data are accurately recorded in the Bank's systems. The role also assists in monitoring loan accounts, preparing regular reports for management and regulatory bodies, and coordinating with other units to ensure that all documentary, post-validation, and compliance requirements are met.

● Credit Documentation and Validation:

○ Review and validate the accuracy and authenticity of documents submitted by loan applicants.

○ Ensure all loan documentation complies with the Bank's checklist and regulatory requirements.

○ Maintain accurate borrower files, ensuring original titles, tax declarations, and registered documents are properly secured.

● Loan Monitoring and Reporting:

○ Track monthly amortizations for current, past-due, and litigated accounts.

○ Prepare reminder and demand letters for delinquent borrowers, for review by the Loan Officer.

○ Assist in preparing monthly management reports such as Loan Listing, Loan Loss Provision, Past Due Report, ROPA, and Collection Reports.

● Collateral Management:

○ Prepare and maintain an updated inventory of collateral documents.

○ Ensure all original collateral documents are intact and properly stored.

○ Monitor insurance policies and other insurance renewals for all collateral, sending notices to borrowers prior to expiry.

○ Coordinate with the Bank Appraiser to update appraisal reports as needed.

● Data Management and System Encoding:

○ Encode details of new loan releases and updates into the BRIC system with accuracy.

○ Maintain a comprehensive borrower database, including contact information and document records.

○ Digitize and store scanned loan and collateral documents in the system for easy retrieval.

● Post-Validation and Monitoring:

○ Coordinate post-validation activities with the Loan Officer

○ Compile supporting documents, including validation reports, receipts, and project visit photos.

○ Update borrower documentary requirements periodically (AFS/ITR, permits, tax receipts, etc.).

● ROPA Management:

○ Maintain a detailed record of Real and Other Properties Acquired (ROPA), including valuation, documentation, and disposition status.

○ Coordinate with appraisers and external parties for updated valuations and market assessments of ROPA assets.

○ Monitor expenses, taxes, and insurance related to ROPA properties and ensure timely renewals or payments.

○ Prepare and submit ROPA reports to management and regulatory bodies as required.

○ Coordinate with Legal and Credit Units for the disposition, sale, or lease of ROPA assets.

● Regulatory and Board Reporting Support:

○ Assist in the preparation and submission of required reports by regulatory agencies.

○ Support the Loan Officer in the preparation of Credit Committee (CRECOM) and Board of Directors (BOD) reports.

● Audit and Compliance:

○ Maintain updated inventories of missing or deficient borrower documents and report findings to management.

○ Keep logbooks/registers for postdated checks, promissory notes, and loan releases.

○ Recommend accounts for litigation or foreclosure when necessary, in coordination with the Credit Committee.

Job Type: Full-time

Pay: Php15, Php18,000.00 per month

Benefits:

• Opportunities for promotion

Work Location: In person