US Executive Assistant

6 days ago

Quezon City, National Capital Region, Philippines PeoplePartners Inc Full time ₱900,000 - ₱1,200,000 per year
US Executive Assistant (Onsite)

Background
  • At PeoplePartners, we're looking for a stellar US Executive Assistant (Onsite) to support one of our fantastic clients—a fast-moving US-based company making waves in retail and customer experience. If you love keeping things organized, making life easier for execs, and handling details like a boss, this might be your dream job.
About the Role
  • You'll support senior leadership by managing calendars, coordinating travel, and making sure nothing slips through the cracks. It's a dynamic role for someone who thrives in the background—getting stuff done and making leaders look good.
Your Key Responsibilities:
  • Provide high-level support to the Executive Director and senior leaders.
  • Manage calendars, schedule meetings (including across time zones), and handle logistics.
  • Draft memos, invoices, reports, and other documents.
  • Arrange travel and accommodation.
  • Take meeting notes and follow through on action items.
  • Handle office tasks like ordering supplies and record-keeping.
  • Manage communications—summarizing and prioritizing as needed.
RequirementsAbout YOU
  • You've got top-tier organizational skills.
  • Excellent written and verbal communication.
  • Grace under pressure is your thing—you stay calm and focused.
  • Fluent in Microsoft Office (and quick to learn new technology).
  • Detail-obsessed and deadline-driven.
  • Friendly, proactive, and discreet—you just get it done.
About YOUR Work History
  • You've supported US-based executives before.
  • Experience juggling multiple priorities and shifting schedules.
  • You've written and polished business documents.
  • You've been trusted with sensitive info and confidential materials.
About the Culture YOU Thrive In
  • You like working behind the scenes to help others shine. You love structure, but can pivot when things shift. You're someone others trust to follow through, follow up, and follow the vibe—especially when the pressure's on.
Key Responsibilities YOU Can't Wait To Do
  • Coordinate complex schedules without breaking a sweat.
  • Create top-notch documents that wow stakeholders.
  • Support a busy executive so they can focus on leading.
How YOU Will Be Measured
  • Responsiveness and reliability.
  • Quality and timeliness of deliverables.
  • Calendar and travel accuracy.
  • Communication efficiency and professionalism.
When & Where YOU Will Work
  • Onsite in Eastwood, Quezon City.
  • Night-shift ; Monday to Friday—with some flexibility required for time-sensitive tasks.
Benefits
  • Company-provided equipment
  • PHP 3, Monthly Transportation Allowance.
  • Secondary Wi-Fi Modem
  • 21 Leave Credits Annually - Leave benefits begin on Day 1.
  • 100% conversion of UNUSED leave credits
  • HMO on Day 1
  • 13th Month Pay
  • Monthly Gift Voucher
  • Milestone Tokens (Birthday/Anniversary/Christmas).
  • A Life Beyond the Screen #WorkLifeBalance.
  • Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.

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