US Healthcare Executive Assistant

About Penbrothers

Penbrothers is an HR and remote talent management partner and one of the fastest-growing companies in the Philippines. We connect talented Filipinos to global opportunities with high-growth startups and dynamic companies, enabling them to build careers from the comfort of their own homes. We provide end-to-end support in recruitment, HR, payroll, compliance, and employee engagement - creating an environment where talent can thrive and global companies can grow.

About the Client

Our client is a multi-state ambulatory surgery center specializing in pediatric and special needs dentistry under general anesthesia. Their mission is to provide safe, compassionate, and efficient surgical care while creating a supportive environment for patients, families, and staff. To ensure quality care and regulatory compliance, we are seeking a detail-oriented Credentialing Specialist to join their growing team.

About the Role

The US Healthcare Executive Assistant will provide high-level administrative support to the executive leadership team. This individual will play a critical role in managing priorities, coordinating communication, and ensuring operational efficiency. The right candidate will be detail-oriented, adaptable, and capable of handling sensitive information with discretion.

What You'll Do

• Manage executive calendars, coordinate complex meetings, and oversee travel Arrangements.

• Draft and edit professional correspondence, presentations, and reports.

• Serve as a liaison between executives, staff, providers, and external stakeholders.

• Assist with special projects across operations, HR, compliance, and finance.

• Track audit accuracy and process compliance regularly

• Organize board meetings, leadership retreats, and company events; manage agendas, logistics, and documentation.

• Maintain confidentiality in handling sensitive company information, including contracts and personnel records.

• Anticipate executive needs and proactively identify opportunities to streamline workflows.

• Support organizational culture initiatives aligned with our values of Extreme Ownership, Team Player, Radical Transparency, Growth Mindset, and Triple Win.

What You Bring

• At least 5 years of experience as an Executive Assistant, preferably within healthcare, dental, or a multi-site organization.

• Healthcare regulatory experience is required.

• Exceptional organizational and time-management skills with the ability to prioritize competing demands.

• Proficient in using data analysis to support audit accuracy and process compliance monitoring.

• Strong written and verbal communication skills.

• High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with project management or HR software.

• Ability to maintain the highest level of confidentiality and professionalism.

• A proactive, solution-focused mindset with strong attention to detail.

• Must be comfortable making decisions without constant supervision

• Has extreme ownership and a self-starter who embraces challenges beyond strict job descriptions

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You'll Get 

At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies. 

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience. 

• Employee as our biggest asset: We are genuinely invested in our people's career and welfare.

• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.

• Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.