Finance Manager

2 weeks ago

Silang, Calabarzon, Philippines Ayala Westgrove Heights Homeowners Association Inc Full time $40,000 - $80,000 per year

Report to the AWHHAI General Manager (GM)

  • Update the GM and Board of Trustees (BOT) on relevant admin and financial issues.
  • Supervise daily activities related to treasury and accounting, customer relations, personnel management, purchasing and payroll processing.
  • Coordinate with the Engineering & Maintenance Manager and Security Manager to implement policies and procedures.

Finance:

  • Manage a full set of company accounts.
  • Developing & implementing the financial processes required to operate and build the business - revenue, cash, assets, A/P.
  • Enforcement of document compliance to ensure legitimacy & accuracy of revenue, A/P, A/R, costs, etc.
  • Planning & overseeing improvements to financial management systems including billing, payroll, A/P and others.
  • Overseeing the preparation & filing of all requires state and local taxes.
  • Overseeing cash management ensuring adequacy of working capital and cash balances.
  • Control over-all corporate expenses.

Budget:

  • Coordinate with various Committee heads regarding administrative functions, budgeting and financial planning.
  • Prepare and review proposed budgets in accordance with objectives and directives of the Board of Trustees or the Finance Committee.
  • Prepare, consolidate and monitor the AWHHAI operating budget.
  • Provide monthly expense reports.

Billing and Collections:

  • Attend the billing, collection and membership related concerns.
  • Ensure that all billings for AWHHAI were issued and send to members.
  • Prepare and sends out individual Statement of Accounts to AWHHAI members.
  • Implement approved collection policies.
  • Recommend appropriate sanctions for delinquents accounts.
  • Prepare a monthly report: Monthly Outstanding Receivables, Aging Report, Collection Efficiency.

Payables:

  • Develops, implement and maintain systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.
  • Ensure strong internal controls over expenditures mitigate financial risks.
  • Ensure smooth payment process as recommended by appropriate operations departments (Engineering/Maintenance Contracts; Payments to Contractors, Utilities and other expenses as approved by the BoT).
  • Manage month end processes effectively; ensure A/P balance sheet accounts are reconciled timely and accurately.

Records:

  • Oversee company bookkeeping and filing/retention of financial records.
  • Maintain members' records on financial transactions, occupancy information, and concerns.

Job Type: Full-time

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Promotion to permanent employee

Work Location: In person

Expected Start Date: 09/01/2025

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