Bookkeeper and Finance Operations Specialist

Date Opened

09/23/2025

Job Type

Full time

Industry

Other/Not Classified

Remote Job

This is a remote position.

Are you detail-oriented, organized, and ready to take your accounting skills to the next level? Do you thrive in a remote environment where you can support a team with precision and reliability? If you're passionate about bookkeeping and want to play an essential role in maintaining financial accuracy for clients, we want you on our team

Our Story Starts with People Like You

The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn't limited by geography. With today's technology and high-speed internet, we're able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don't just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.

That's where you come in.

The Role: Bookkeeper and Finance Operations Specialist

Imagine being the key player behind the scenes, making sure everything runs smoothly on the financial side of a fast-paced team. From processing invoices and reconciling accounts to managing payroll and reimbursements, you're the one keeping records accurate, systems organized, and cash flow on track. Whether it's QuickBooks, , or Google Sheets, you know your tools and use them with precision.

Behind every report and transaction, you're the team's trusted support by double-checking the details, spotting discrepancies, and thinking critically about every number. You're not just entering data, you're making sure everything adds up. And the best part? You do it all remotely, as an essential part of a U.S.-based finance or nonprofit team.

What Your Days Might Look Like:

• Process high volumes of invoices into or QuickBooks Online

• Track and reconcile credit card transactions and related receipts

• Manage payroll processing: weekly hourly payroll and semi-monthly salary payroll

• Monitor employee vacation and leave requests using and Google Sheets

• Record and track reimbursement requests for staff expenses

• Perform regular bank reconciliations to ensure financial accuracy

• Enter and manage revenue and receivables, with training support available

• Prepare and post journal entries for various accounts

• Record debt service payments and payroll allocations

• Support preparation of nonprofit financial statements (Statement of Activities, cash flow analysis, etc.)

• Provide accurate, timely financial data to leadership and the fractional CFO for oversight

• Approach bookkeeping tasks with critical thinking—understanding the "why" behind processes, not just inputting data

• Research and problem-solve financial discrepancies independently, asking the right questions when needed

Who We Think Will Thrive in This Role:

• You have experience in bookkeeping, admin support, or nonprofit finance

• You're confident using QuickBooks Online, , and Google Sheets

• You're familiar with tools like or can learn quickly

• You're detail-oriented and comfortable juggling multiple financial tasks

• You're self-managed, proactive, and thrive in a remote work environment

• You're a strong communicator with excellent problem-solving skills

• You enjoy bringing order and accuracy to complex systems

• You are willing to work in a US time zone schedule.

• You can secure the required technical setup, including:

• At least a 720p HD webcam

• A noise-canceling headset

• A primary internet connection of at least 25 Mbps

• A backup laptop, backup internet device, and backup power source

• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM

• A backup computer with at least Intel Core i3 and 4 GB RAM

Why ClearDesk?

Because we believe work should be meaningful, even from home.

At ClearDesk, you'll work with clients who respect your time and value your skills. You'll join a remote-first team that genuinely supports you, and you'll see the impact of your work in real, tangible ways that matter to the people you work with.

We don't just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you're making.

Here's what you can expect from us:

• We pay you fairly and on time

• We provide prepaid HMO coverage for your peace of mind

• We help you grow with tools, training, and honest feedback

• We celebrate your wins

• And above all, we actually care

Ready to be part of something that matters?

Apply now and start your journey with ClearDesk.

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from or ).

Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.