Admin - Finance

1 week ago

Pasay P, Philippines AMBICA INTERNATIONAL CORPORATION Full time ₱800,000 - ₱1,200,000 per year

Position Objective: To provide comprehensive administrative support to the Engineering Department by managing project liquidations and reimbursements, overseeing inventory control for tools, chemicals, and cleaning materials, maintaining be organization of storage facilities, processing purchase orders, and coordinating maintenance service tracking. The role ensures operational efficiency, compliance with financial processes, and seamless communication across teams and external partners.

Roles and Responsibilities:

Liquidation & Reimbursement Management

  • Process and document all cash advances, reimbursements, and liquidation reports related to engineering projects
  • Ensure accuracy and completeness of financial transactions and supporting documents. Coordinate approvals with senior management and internal departments.
  • Adhere to company policies arid regulatory requirements in all financial transactions.

Inventory Control

  • Monitor and update inventory ledgers for supplies, cleaning materials, and pest control chemicals.
  • Conduct regular physical inventory audits to validate records.
  • Report shortages damages. or discrepancies and coordinate restocking with the procurement team. Maintain up-to-date records of all incoming and outgoing inventory.

Storage Room Management

  • Organize, label, and store all equipment and supplies systematically in the designated storage area.
  • Ensure cleanliness, orderliness, and safety compliance within the storage room.
  • Track and record all movements of stored items to support accurate inventory tracking.

Front Desk & Document Handling

  • Receive and route incoming packages, purchase orders, sales invoices, and BIR Form 2307
  • Answer phone calls and assist with visitor coordination in a courteous and professional manner.
  • Maintain a front desk logbook and visitor records to support office security and traceability.
  • Provide assistance to the accounting and finance teams when needed.

Purchase Order Processing

  • Ensure all PO details including supplier information, pricing, and delivery terms are verified and complete.
  • Coordinate with internal requestors and Ms. Jerra for PO tracking and delivery follow-ups.
  • Support procurement documentation and inventory integration as needed.

Maintenance & Service Tracking

  • Receive, log, and monitor all service requests submitted by the MST Team.
  • Prioritize and coordinate tasks with the engineering and maintenance teams.
  • Maintain real-time records of service request progress and status (digital or physical logbook).
  • Provide timely updates to caketakers at Nasugbu Batangas,Pineapple Boat Express, and Punta Fuego regarding their concerns.
  • Ensure completed tasks are well—documented and any delays or follow-ups are communicated accordingly.

Job Type: Full-time

Pay: Php20, Php22,000.00 per month

Benefits:

  • Additional leave
  • Company events
  • Employee discount
  • Promotion to permanent employee
  • Transportation service provided

Work Location: In person

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