Event & Marketing Coordinator – (US-based Client)

6 days ago

Pasig, National Capital Region, Philippines RBOX INTERNATIONAL SOLUTIONS INC. Full time $104,000 - $130,878 per year

Position Overview

The Marketing & Events Assistant will provide administrative and research support to the Marketing & Events team. The role focuses on venue research, record maintenance, and overall administrative support for conferences. This position is ideal for an organized, detail-oriented individual who thrives in a dynamic environment and is eager to learn and contribute to high-impact events and marketing initiatives.

Key Responsibilities

Event Planning and Coordination

  • Conduct venue selection research and assist with vendor or supplier selection for upcoming events and conferences.
  • Organize the ADO (Administrative Day of Operations) and Conference Checklists to ensure seamless execution.
  • Maintain and update event-specific files and records for conferences and other events.
  • Assist with the creation of event itineraries and schedules. Help ensure the team is aware of the schedule for events and conference schedules.
  • Assist with post-event wrap-up tasks, including updating files and collecting feedback.

Marketing Support

  • Maintain and update the Marketing Asset Inventory to ensure materials are readily accessible and up-to-date.
  • Provide additional administrative support to the marketing team as required.

General Support

  • Collaborate with the Marketing and Events team to meet tight deadlines and deliver exceptional service to internal and external stakeholders.
  • Proactively identify and resolve any logistical challenges that may arise.

Qualifications and Skills

  • Bachelor's degree in Marketing, Events Management, Communications, or a related field is preferred.
  • 3+ years of experience in marketing, event planning, and communications—including direct collaboration with executive-level professionals, especially U.S.-based clients
  • Excellent organizational and time management skills, with a keen eye for detail.
  • Strong communication skills, both written and verbal.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Proficient in Microsoft Office (especially PowerPoint) and Google Workspace; familiarity with project management tools such as Azure DevOps, Asana or Trello is an advantage.
  • Experience in research, presentation creation, or administrative support is preferred.
  • A team player with a positive attitude and a proactive approach to problem-solving.
  • Previous experience in event coordination or marketing support is a plus.
  • May require occasional morning or weekend work to support events.

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