Office Secretary

6 days ago

Clark Freeport Zone, Philippines Happy HeadStart Playschool Full time ₱240,000 - ₱480,000 per year

Qualifications

  • Excellent Communication Skills – Proficient in both written and spoken English and Filipino; capable of drafting correspondence and legal documents; communicates effectively with clients and staff.
  • Organized and Detail-Oriented – Ensures accuracy, efficiency, and order in records, schedules, and office procedures.
  • Technologically Proficient – Skilled in Microsoft Office, Canva, and other relevant office applications; adaptable to new systems and software.
  • Strong Interpersonal and Leadership Skills – Fosters positive relationships, manages staff effectively, and maintains a harmonious work environment.
  • Integrity and Confidentiality – Exercises discretion and professionalism in handling sensitive and privileged information.
  • Professional Demeanor – Demonstrates reliability, accountability, and alignment with the firm's values and standards of conduct.

Duties and Responsibilities

  • Administrative Management – Oversee daily office operations, maintain case files, and prepare legal documents and correspondence.
  • Client Relations – Serve as the primary contact for clients; coordinate meetings, schedules, and provide timely case updates.
  • Staff Supervision – Manage and guide support staff; monitor performance, ensure compliance with policies, and uphold office discipline.
  • Records and Documentation – Implement and maintain organized filing systems; handle notarization, submissions, and filings with government agencies and courts.
  • Financial and Logistical Support – Assist in billing and collections, monitor office supplies, and prepare procurement or reimbursement requests.
  • Marketing and External Coordination – Support firm events, outreach, and maintain professional partnerships with external organizations.
  • Assistance to Lawyers – Prepare meeting notes, manage calendars, and coordinate with courts, clients, and government offices as needed.
  • Confidentiality and Compliance – Uphold data privacy, ethical standards, and firm policies at all times.

Job Type: Full-time

Pay: From Php20,000.00 per month

Work Location: In person

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