Administrative Assistant

3 days ago

Mandaluyong City, National Capital Region, Philippines TrainingPh Full time ₱234,000 - ₱252,000 per year

Administrative Associate

The Administrative Associate provides support to the organization by handling a variety of tasks for managers, other employees, and office visitors. Candidates should be able to multi-task and be generally helpful and professional so that he/she becomes a positive and productive presence in the workplace.

Duties and Responsibilities

Data Entry and Record Keeping:

  • Input, encode/type and manage data in databases.
  • Maintain accurate records and update databases as needed.
  • Performs filing, copying, binding, scanning, etc.

Communication Handling

  • Answer and screen phone calls, emails, and other forms of communication.
  • Draft, proofread and update emails, memos, documents, and other communication materials.

Document Management:

  • Organize and maintain physical and electronic files.
  • Prepare, compile, and edit documents, reports, folders, charts, and presentations.
  • Maintain reports, records of contracts, documentation, and office manuals.

Office Organization:

  • Maintain a well-organized office space and functioning office equipment.
  • Manages office supply inventory.

Meeting Coordination

  • Coordinate and schedule meetings, including room setup and logistics.
  • Prepare meeting agendas and take meeting minutes.

Scheduling and Calendar Management:

  • Coordinate and schedule appointments, meetings, and events.
  • Handle managers' calendars.

Customer Service

  • Interact with clients, visitors, and employees in a professional manner.
  • Address inquiries and provide information as required.

Travel Arrangements:

  • Make travel arrangements for managers, including booking flights and hotels.

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php19, Php21,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Employee discount
  • Free parking
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee

Education:

  • Bachelor's (Required)

Language:

  • English (Preferred)

Work Location: In person

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