purchasing assistant

5 days ago

Pulong Santa Cruz, Calabarzon, Philippines Tomodachi Global Resources Inc. Full time ₱200,000 - ₱250,000 per year

A purchasing assistant's job description includes administrative support for a purchasing department, handling tasks like processing purchase orders, maintaining supplier records, and tracking orders to ensure timely delivery. They often help with office administration by managing office supply requests, conducting market research, and preparing purchase-related reports. The role requires strong organizational, communication, and Microsoft Office skills.

Key responsibilities

  • Order processing: Preparing and processing purchase orders, and confirming details with vendors.
  • Supplier management: Identifying potential vendors, conducting research on pricing, and maintaining good relationships with suppliers.
  • Inventory and tracking: Monitoring stock levels, tracking orders from submission to delivery, and resolving issues with delayed or incorrect shipments.
  • Administrative tasks: Collecting and fulfilling office supply requests, maintaining purchasing records, and preparing reports on purchases and costs.
  • Communication: Liaising with internal departments (like warehouse and finance) and external vendors to ensure smooth operations.

Required skills

  • Administrative: Strong organizational skills and attention to detail.
  • Technical: Proficiency in Microsoft Office Suite, including Excel and other relevant software for record-keeping.
  • Communication: Excellent written and verbal communication skills for negotiating with vendors and coordinating with other departments.
  • Analytical: Ability to research and compare vendor offers and prepare reports.

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