Receptionist and Admin Assistant

21 hours ago

Makati City, National Capital Region, Philippines Private Advertiser Full time $40,000 - $60,000 per year

Job Summary:

We are seeking a highly organized and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our company, creating a positive and welcoming environment for all our clients and visitors. This role requires a proactive individual who can manage both front desk duties and a variety of administrative tasks with efficiency and a positive attitude.

Key Responsibilities:

Front Desk Management:

  • Greet visitors and provide a professional and friendly first impression.
  • Answer and direct incoming phone calls, emails, and faxes to the appropriate staff or departments.
  • Manage the incoming and outgoing mail and deliveries.
  • Ensure the reception area is tidy and presentable at all times

Administrative Support:

  • Provide administrative and clerical support, including data entry, filing, and preparing documents.
  • Maintain and monitor office supplies inventory, placing orders as needed.
  • Assist with the preparation of reports, presentations, and other documents
  • Prepare and process expense reports, liquidations, and reimbursements
  • Handle utility payments and other financial coordination as directed.
  • Support meeting coordination by preparing meeting rooms and arranging refreshments.

Qualifications:

  • Experience: At least two (2) years of experience in an administrative assistant or similar role.
  • Education: A college degree in a business-related field is preferred.
  • Communication: Excellent verbal and written communication skills with a professional demeanor.
  • Technical: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
  • Organizational: Strong ability to prioritize tasks, manage time effectively, and handle multiple responsibilities.
  • Attention to Detail: Meticulous and accurate in all tasks, from data entry to document preparation.
  • Customer Service: A positive, helpful, and service-oriented attitude towards all visitors and colleagues.
  • Problem-Solving: Resourceful and capable of resolving issues independently.
  • Interpersonal: Ability to collaborate effectively and professionally with a diverse group of people.

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