Executive Secretary

3 days ago

Biñan, Calabarzon, Philippines TSUKIDEN ELECTRIC INDUSTRIES PHILIPPINES, INC. Full time ₱800,000 - ₱1,200,000 per year

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Key Responsibilities:

  • Confidential Administrative Support

  • Handles highly confidential and sensitive information with discretion.

  • Schedule and Travel Management

  • Manages executive calendars, schedules meetings, appointments, and conferences.

  • Arranges hotel, restaurant, and travel reservations, including visa processing and passport/alien employment monitoring for Japanese executives.

  • Document and Communication Management

  • Prepares internal and external communications such as memos, letters, reports, and presentations.

  • Intermediate level English proficiency required for preparing effective communications and presentations.

  • Filing and Recordkeeping

  • Organizes and maintains filing systems; retrieves required documents and reference materials.

  • Government Compliance Support

  • Ensures timely filing, renewal, and safekeeping of passports, alien employment and working permits.

  • Knowledgeable in government rules regarding foreign employment.
  • Basic knowledge of government compliance and foreign employment permits required.

  • Dispatch Documentation

  • Processes documentation related to employee dispatch for on-site client projects such as processing of VISA, Passport, flight booking and travel insurance.

  • Compliance and Quality Management

  • Follows and implements Quality Management procedures including ISO, EMS, Safety, and 5S practices

  • Minimum 1-2 years of executive secretary or similar administrative support experience required.
  • Bachelor's degree required for this Executive Secretary position.

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