Secretary - President

Job Summary:

The Secretary to the President provides high-level administrative and clerical support to the President of SJBRC. The role involves managing daily schedules, handling confidential correspondence, organizing meetings, and ensuring smooth communication and coordination across departments. The ideal candidate is organized, proactive, and capable of managing multiple priorities with professionalism and discretion.

Key Responsibilities:

Manage the President’s calendar, schedule appointments, and coordinate meetings and events.

Prepare and organize official documents, reports, and presentations.

Handle incoming and outgoing correspondence, ensuring timely responses and proper documentation.

Serve as the primary point of contact between the President and internal or external stakeholders.

Maintain confidentiality and handle sensitive information with discretion.

Assist in preparing agendas, minutes, and follow-ups for meetings.

Coordinate travel arrangements, accommodations, and logistical requirements for official engagements.

Monitor deadlines, track tasks, and ensure the President is briefed and prepared for upcoming activities.

Support the President in executing administrative decisions and institutional initiatives.

Perform other related tasks as may be assigned.

Qualifications:

Bachelor’s degree in Office Administration, Business Administration, Communication, or any related field.

Proven experience as an executive assistant, secretary, or administrative officer (preferably in an academic or corporate setting).

Excellent written and verbal communication skills.

Strong organizational and time management abilities.

Proficient in MS Office and Google Workspace applications.

Ability to work independently and handle multiple tasks with attention to detail.

Trustworthy, discreet, and highly professional in handling confidential matters.

Work Schedule:

Full-time, Mondays to Fridays (with flexibility to assist during special events or meetings when required)

Compensation:

Commensurate with qualifications and experience.