Secretary

The St. John Bosco Review Center seeks a highly reliable and detail-oriented Executive Secretary to directly assist the President in managing and overseeing review center operations. This role is central to ensuring that all departments (Marketing, Admissions/Academics, and Accounting/Admin) operate smoothly and that the President is provided with accurate, timely, and well-organized reports for decision-making.

1. Key Responsibilities
- Direct Support to the President
- Serve as the President's right hand, ensuring priorities, directives, and schedules are carried out.
- Manage the President’s calendar, correspondences, and approvals.
- Safeguard cthe onfidentiality of all institutional and financial matters.

2. Coordination & Oversight
- Ensure that all staff (Marketing, Admissions/Academic, Accounting/Admin) comply with reporting requirements.
- Enforce submission rules:
- All reports/documents must be submitted on time, with photocopies.
- All documents must carry a “RECEIVED” stamp, whether submitted via email or in person.
- Act as the funnel for requests — only forward complete, properly documented matters to the President.

3. Report & Document Management
- Collect and summarize reports every week from:
- Marketing Team – promotions, campaign results, income updates.
- Admissions/Academic Staff – enrollment, class schedules, student concerns.
- Accounting/Admin Staff – collections, expenses, payroll, and budget updates.
- Compile and submit a Saturday Report Pack for the President’s review.
- Maintain both digital and physical filing systems.

4. Meetings & Alignment
- Prepare the agenda and minutes for the Saturday Alignment Meeting with the President.
- Track follow-up actions and remind staff of pending tasks.
- Coordinate with part-time assistants (Wed, Thu, Sat) for clerical work and preparation.

5. Qualifications
- Bachelor’s degree in Business Administration, Office/Management, or a related field.
- Minimum of 3 years of experience in executive secretarial, admin, or office management work.
- Strong organizational, multitasking, and communication skills.
- Proficient in MS Office and Google Workspace (experience in Monday.com is an advantage).
- High degree of confidentiality, professionalism, and integrity.
- Ability to work independently while ensuring alignment with the President’s directives.

6. Work Setup & Schedule
- Must be in close coordination with the President daily (except Tuesdays & Sundays).
- Key reporting and decision-making day is Saturday, where full reports must be compiled and presented.
- Works with support assistants (Wed, Thu, Sat) for clerical and prep tasks.

Why Join Us?
- Work directly with the President of a growing educational institution.
- Be entrusted with a central leadership support role, shaping the efficiency and success of the Review Center.
- Gain valuable experience in executive administration and educational management.